Advance Payment Letter to Manager

Advance payment letter to manager is written when an employee wants to get a loan from the company for some personal need. In this letter, the employee elaborates on his need and asks for advance money which he will agree to pay back on the agreed terms and conditions.

If you’re working in a company, there may be a time when you’ll need some money in advance for one reason or another. It’s quite normal, some people find it hard to request advance payment but there are basic steps you can take to avoid being puzzled and perplexed. We’ll show you how to write a letter below, too.

Though this request isn’t possible in person but keeping it formal will always save you from any kind of trouble.

  • The first rule to ask for a payment in advance is to remember that the company’s sales are going well, only then your boss or manager will be able to do something for you happily.
  • The second rule is to figure out the day and time when your boss’s mood is perfect to ask for the advance.
  • The third most important rule in this regard is to keep in mind to ask (anything) alone or at least with people who you know are there for the same purpose, keeping in mind that you can be denied of that payment and you might have to work even a little harder after the comments your boss makes. Which brings us to rule#2, checking the mood and occasion for asking.
  • Another rule is to keep in mind the denial and rejection of your loan. Your manager/employer could ask for your financial reviews and files and may not be able to comprehend (especially in the case when the company is on a low budget.)

If your request for a loan isn’t necessarily big, you can still politely ask the employer to reconsider your request keeping in mind the situation of the occasion.

The last rule is to check whether your company has got a formal protocol, a form to fill out or some rules to keep in mind and to follow before requesting a loan.


Remember! Some companies only provide a loan if there’s an emergency of a medical situation, car insurance, home repairment or something huge that falls in their category of importance.

Below is the professional, literal and written way to ask in the form of a letter:

Sample Letter

Your Name

Your Address
City, State, Area Code

Date and Day

Your Manager’s Name

Manager or Company’s address
City, State & Area Code

RE: Request for Advance Payment

Respected Manager (name of the manager should be written here)

I’m writing this letter to inform you of my urgency to request a loan of $1000/- to be reimbursed with an inference from my salary every month.

My son has graduated and got admission in XYZ medical school. The wife and I can manage the tuition, but the initial expenses of dorm, travel and miscellaneous purpose and things can’t be done altogether without the loan I’m asking you for.

I have enclosed the information about the medical school, his admission, and the dorm expenses and estimate as well as some travel docs with this letter/email.

Deduction of this advance can be done through my every month’s salary in installments. If you still have any questions regarding this loan, please contact me at my phone number or e-mail and I will further elaborate on you.

Thank you so much for giving this a thought.


Your Signature (The person requesting loan)

Your name (Printed Form)

List of Attachments and Enclosures

File: Word (.docx) 2007+ and iPad Size 19 Kb | Download