Accommodation Request Letter to Company

This is a type of business request letter that an employee writes to his boss, letting him know about his troubles and the need for accommodation. Companies that cannot afford to provide accommodation to their employees don’t hire such employees who have to travel from far-off areas. So, if you have been recruited, it means you can get free accommodation from the company by writing a request letter.

It is not easy for a person to lose their job just because their office is far away. There is a simple solution to this problem. You can simply ask your manager to arrange accommodation for you by writing a request letter. While you ask for a residence, it is better to remain straightforward.

How do I write?

For some people, it is a big challenge to write a request letter. However, this should not happen in this situation. Your company might have offered the facility of free accommodation to all those who live in a remote area. You just need to forward the request and wait for the response. You should know how to write the request so that it gets approval immediately.

Give your introduction:

You must always start a request letter written to your boss with a brief introduction. In the introduction, you can include details such as your name, your designation in the company, the department in which you work, your employment number, date of joining, and much more. When your boss receives all your details, he will check your file and try to figure out whether you approve your request or not.

Make a formal request:

After you have provided your details, make your request in a simple and straight way. You can use a phrase such as ‘’I would like to request accommodation”, ‘’please provide me with an accommodation”, or any kind of plain statement that gets your message across and leaves no ambiguity.

If you are aware of the policy of the company to arrange a place of residence for those who cannot afford it, refer to that policy to give strength to your request.

Provide the reason:

The employer, after reading your request, might want to know your rationale for making this request because sometimes the approval of the request depends on the reason behind it. If the reason is valid, the request is approved; otherwise, it is rejected. Make sure that you have a concrete reason to come up with. For instance, if you are asking for accommodation because you are already an immigrant and you don’t have any sound residence, you can make this request and put this reason in the letter.

Close the letter professionally

The letter should end with a request to respond and your contact details to reach you.

Sample letters


Name of the recipient:
Address of the recipient:


Dear Mr. ABC,

I am (mention your name) working in the management department of the company as an assistant manager. I have been working for your company for more than five years. My employment ID is AD235.

Recently, I have shifted to my new house, which is, unfortunately, a little far from my office. I am having difficulty traveling daily from home to the office. There is no place I can reside near the office. In addition to this, I cannot afford the available accommodation options.

I would like to put forward a formal request to provide me with the facility of accommodation, as it is the policy of the company to help employees who are unable to find a suitable hostel. I will be able to reside close to my office, and reaching the office will not only be convenient, but it will also save time.

I am ready to proceed with the formalities of shifting to the new accommodation that the company will provide me. I will be very grateful to you for helping me out. For further queries, you can contact me at any time.


Name of the employee


Accommodation request letter to company

File: Word (.docx) 2007+ and iPad
Size: 28 KB