Leave Application for Travelling Out of Station

We often have to write a leave application whenever we are sure that we will not be able to show up at the workplace for a specific period. When an employee has to go out of the station, it is generally not possible to come back the same day. Therefore, writing a leave application becomes mandatory in that situation.

It is a formal request that an employee writes to the manager or the employer to get a leave from work due to traveling out of the city. In this application, the employee humbly asks for the approval of the leave and also describes how he will manage his absence while ensuring his absence does not affect the company at the same time.

How to write the leave application for going out of the city?

Writing a leave application is very easy and tricky at the same time. When you are about to draft a leave application, your top priority is always to write it in such a way that it can convince your boss to accept your leave request. If you want to write such an application, read the tips given below:

Read the policies of the company thoroughly:

Whenever you are requesting anything from the company, you need to know the policies of the company. For instance, if you have already taken the allowed number of leaves of the year, you should know on what grounds you can again apply for the leave. This way, you will be able to confirm if you are eligible to apply for another leave or not.

Give details of the destination:

Although it is not mandatory, when you give the details of the destination, it shows that you are being considerate and you want to explain your reason for taking leave because your work as well as the company for which you work is important to you. You don’t need to mention the places you want to visit or the people you are going to see. Write this part of the letter very precisely.

Mention the starting and ending dates of your leave:

Your employer needs to know the starting and ending dates of your leave no matter if you want to leave for a day, a week, or a month. If you don’t mention dates and only ask for a leave for a day or a week, it makes your letter ambiguous and a little confusing.

Discuss how you will manage your work:

When you ask for a leave, the employer might feel that are not concerned about your work. So, it is important to make it clear that you have finished your work. If you are delegating your work to someone else, make sure that you mention it in the letter. This will show that you are serious about your work and you know how to manage your work-life balance.

Show gratitude:

At the end of the letter, you should show gratitude to the employer for allowing you to grow and prosper. Also, mention your hopes in the letter that you will get approval for your leave application.

To have a better understanding of the letter, you should read a few sample letters. A sample letter is given below:

Sample leave application


Name of the manager, Name of the company,

Subject: Leave application for [XYZ]

Respected Manager,

I am writing this letter to write a formal request to you to grant me leave for one week because I have to travel out of the station. I am traveling to [mention the name of the destination]. This is my dream location and I have always wanted to visit that place and explore it. However, I have recently got the opportunity to travel to this place from [mention the start date] to [mention the end date].

I have completed all the pending tasks that were assigned to me. In addition, I have also delegated my responsibilities to my colleagues who will fulfill my responsibilities in my absence. However, you can reach me any time via email and phone call.

Kindly grant me leave for a week so that I can go out of the city and enjoy my leisure time well. I hope that you will accept my leave request.

Thank you so much for your cooperation and support.


Name of the employee

Leave Application for Travelling Out of Station

Letter File 76 Kb