Maintaining buildings is crucial to prevent more severe problems from arising. Preserving buildings can help them remain in excellent condition and save cash on major repairs.
Building systems can remain in perfect shape by handling maintenance carefully. When building maintenance is not done carefully, it is possible that upon a client’s arrival, an issue with the building will occur, which may not give them a good impression. The AC system may stop working, the lift may get stuck, and so on. Therefore, building maintenance must be done effectively. A building maintenance log can help.
What is a building maintenance log?
A log is a document a company or organization can use to record building maintenance activities. It can help the company monitor the maintenance processes in a specific building.
What does a building maintenance log do?
The building maintenance log can effectively track the maintenance tasks carried out by technicians, builders, plumbers, and other professionals. Different details about the tasks are recorded, such as the time the task occurred and its purpose.
How to create a building maintenance log:
A building maintenance log must be prepared carefully to include all important details. The following tips can be considered when making the log:
Application to use:
The proper application must be selected to create the building maintenance log, making it easy to create, fill in, and read. Microsoft Excel and Microsoft Word can be used to log in carefully and include only the relevant information.
Format of log:
The document can have a heading, such as “Building Maintenance Log,” to help the reader understand its content. You can also create a table with information about building maintenance activities.
Information to include:
The table will have different columns that include the relevant details. The information you can provide will consist of the date and time the maintenance activity occurred. The description of the activity should be provided in a separate column. Then you can have a column that states who carried out the maintenance. Another column will tell who validated the building maintenance activity. The date of validation can also be provided.
You can have a column that states the cost of the building maintenance activity. A column can be added to indicate when the next maintenance task needs to be carried out on the same feature. A larger column may be present, allowing remarks to be provided if required.
The log should be straightforward for those required to complete it. Therefore, you should only include important information in simple language. It should also be easy to fill in and read; thus, using a table format will help those involved do this.
Preview and Details of Template
This log is designed to record individual items kept in the building. Write the item’s name, describe it, and enter the date of its maintenance. You can add up to three maintenance dates; if you want to add more, add another column on the right.
File: Word (.docx) and iPad
Size 45 KB
Job Requirements for Building Maintenance
This form is designed to allow the building owner to log all required maintenance at different times. We can refer to it as the job requirement form for building maintenance.
Please enter the date, the name of the person who reported the maintenance need, a description of the maintenance requirement, and the job number and priority.
File: Word (.docx) 2007+ and iPad
Size 28 KB
This job completion form serves as a log of all building maintenance activities.
It includes a description of the work, the name of the person responsible for maintenance, and the completion date.
The signature place is given to ensure that the maintenance requirement has been completed.
File: Word (.docx) and iPad
Size 32 KB
Importance of a building maintenance log:
This log is important as it can help maintain a building. It will indicate where maintenance tasks have been performed and what needs to be done. Building maintenance logs ensure that maintenance activities are executed effectively when required.
The log can help one remain organized and categorize tasks according to importance. When constant inspection of the building and its maintenance activities is logged, problem areas can be found more easily. These can be immediately fixed, minimizing significant damages and enhancing workplace safety.
When maintenance activities are scheduled and documented, they ensure that assets stay operational, limiting costs associated with sudden repair and replacement. Knowing what must be done makes assigning people to building maintenance activities easier.
When the building maintenance log includes details about the maintenance, who carried it out, when it was done, and whether payment was made, this information will be recorded and can be consulted when needed. It may be necessary if there is a legal problem where the person who did the maintenance claims they were not paid. This log can be reviewed to determine if this is accurate or not.
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