It is important to maintain buildings if you want to stop bigger problems from occurring. When buildings are maintained, they can remain in excellent condition and aid you in saving cash on major repairs.
By handling maintenance carefully, building systems can remain in perfect shape. When building maintenance is not done carefully, it is possible that when a client comes some issue occurs with the building which will not give them a good impression. The AC system may stop working; the lift may get stuck, etc. Therefore it is important that building maintenance be done effectively. A building maintenance log can help you.
What is a building maintenance log?
This is a document that a company or organization can employ to record building maintenance activities. The log can help the company monitor the maintenance processes occurring in a certain building.
What does a building maintenance log do?
The building maintenance log can effectively track maintenance tasks that are carried out by technicians, builders, plumbers, etc. Different details about the tasks are recorded such as the time that the task occurred, the purpose of the task, etc.
How to create a building maintenance log:
A building maintenance log must be prepared carefully so that you include all the important details. The following tips can be considered when making the log:
Application to use:
The right application needs to be selected to make the building maintenance log-in so that it is easy to make, fill in, and read. Microsoft Excel and Microsoft Word can be used to log in carefully and by including only the relevant information.
Format of log:
The document can have a heading like “Building Maintenance Log” that will help the reader know what the document is about. You can create a table that includes information about different building maintenance activities.
Information to include:
The table will have different columns that include the relevant details. The information you can include will be the date that the maintenance activity occurred. The description of the activity should be given in another column. Then you can have a column that states who the maintenance was carried out by. Another column will tell who validated the building maintenance activity. The date of validation can be given as well.
You can have a column that states the cost of the building maintenance activity. A column for when the next maintenance task needs to be carried out on the same feature can be given. A larger column can be present where remarks can be given if needed.
The log should be clear and easy to fill in by those who are required to do this. Therefore you must only add important information to it in simple words. It should be fast to fill in and read as well therefore if you make it in a table format it will help those involved do this.
Preview and Details of Template
This log is designed to keep the record of individual items kept by the building. Write item’s name, give it some description and enter the date of its maintenance. You can add three maintenance dates and if you want to add more you can do it by adding another column on the right.
File: Word (.docx) 2007+ and iPad
Size 45 KB
Job Requirement For for Building Maintenance
This form is designed for the building owner to keep a log of all the maintenance that was required to do at different times. We can name it job requirement form for building maintenance.
Enter the date, the name of the person who reported the maintenance need, description of the maintenance requirement along with job number and priority.
File: Word (.docx) 2007+ and iPad
Size 28 KB
This is job completion form that keeps a log of all the maintenance of a building.
It includes the description of work, maintenance completed by and the completion date.
The signature place is given to make sure the maintenance requirement has been completed.
File: Word (.docx) 2007+ and iPad
Size 32 KB
Importance of a building maintenance log:
This log is important as it can help keep a building maintained. It will be known where maintenance tasks have occurred and what still needs to be done. Building maintenance logs make certain the effective execution of maintenance activities occurs when they are needed.
The log can aid one in remaining organized and can help the owner categorize different tasks according to their importance. When constant inspection is occurring of the building and when its maintenance activities are being logged, it will be more possible to find problem areas. These can be immediately fixed resulting in major damages being minimized and enhancing workplace safety.
When building maintenance activities are scheduled as well as documented, this makes certain that assets stay operational, limiting costs associated with sudden repair and replacement. It will be easier for one to know who to assign to different building maintenance activities when it is known what needs to be done.
When the building maintenance log includes details about the maintenance who carried it out and when and whether they were paid, this information will be recorded and can be consulted when needed. It may be needed in case there is a legal problem where the person who carried out the maintenance claims that they were not paid. This log can be taken out to see if this is true or not.
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