Secret Santa Letters to Staff

The Christmas holidays are all about having fun and spending your days doing something cheerful and exciting. Secret Santa is the most widely played game in the world, especially during the Christmas season. This game is the best way to engage yourself and others in cheerful activities during the Christmas holidays.

Secret Santa game

Secret Santa is widely played across the world. In this game, people write secret letters or emails to their friends, co-workers, or relatives in which they say who they should buy a gift from this Christmas. This game is thought to be secret because the name of the person giving the gift is kept secret. In this way, you will receive the Christmas gift, but you will not know who has given it to you.

Why are Secret Santa letters written?

The Secret Santa letters are written to staff by the employer or the supervisor when he wants to engage everyone at work in some healthy and fun activity. This activity will make the atmosphere in the workplace more cheerful, and everyone will enjoy playing this game.

The letters are generally written to invite everyone on the staff to participate in the game. Although no one needs to play this game, the Secret Santa letter is sent to every single person on the staff, and it completely depends on whether they want to participate or not.

How can you write the Secret Santa letter to the staff?

When you have decided to write a Secret Santa letter to the staff and you want them to participate in the game, you will have to write the letter in such a way that everyone can easily understand what you are trying to convey. Here are some guidelines to help you write a Secret Santa letter:

  1. The letter should be written professionally so that the staff can understand how passionate they are about the game to be played at the workplace. The professional tone will also give the staff the impression that you are trying to engage everyone in the game officially.
  2. When you ask the staff to buy gifts for each other, you should specify the budget for every member. To prevent staff members from buying expensive things, you can mention the list of things that can be bought.
  3. It should be clearly stated in the letter that this game is being played just for fun, and its main purpose is to strengthen the bond between the people working with each other. Therefore, they should not take the gifts seriously and focus on the fun they are having.
  4. At the end of the letter, ask the staff members to send RSVPs so that you can know that your message has been conveyed
  5. Also, read the letter thoroughly before sending it to someone to ensure you have conveyed all the details.
Secret Santa Letter to Staff

File: Word (.docx) 2007+
Size: 17 KB


I wish you a Merry Christmas!

We are sure that every company employee will be excited about the upcoming Christmas holidays. May this Christmas bring joy to you and your family! The company has also planned to participate in your celebrations.

It has been decided by the board members that this Christmas, the company will introduce a new way of celebrating Christmas through a game. The company asks every employee to join the venture. Every employee is expected to bring a gift with them. All the gifts brought by every employee would be placed under the Christmas tree and distributed among the employees randomly. The company is giving you a chance to be a secret Santa for another employee.

I’m awaiting your response.


Happy Christmas, everyone!

Christmas is all about spreading love and affection. This Christmas, the company has decided to participate in spreading this happiness. The company board members are keen on seeing a smile on every employee’s face before they leave for the upcoming holidays. Therefore, the company has decided to organize a game for all the employees of the company.

All the participants in the game are expected to bring a beautifully wrapped gift with them on the day prior to starting off the holidays. All the gifts would be collected and placed under the Christmas tree in the office. Moreover, the company is also organizing a lunch for all the participants. After lunch, the gifts would be distributed randomly to all the employees of the company.

The motive of the game is to bring joy and be a part of everyone’s Christmas celebration this year. It is, however, strictly advised that the participants do not bring any extravagant gifts and try to stay modest in their choice of present.

The company awaits a reply from all the employees determining their willingness tomorrow morning (date).


We are happy to inform all valued employees that there will be a Secret Santa gift exchange in the office to celebrate the holiday season. The exchange will take place on the 15th of December.

We have allocated a budget of $20 to $30 for each gift so that it’s not a financial burden on anyone. You may also gift homemade goodies or DIY crafts as a more pocket-friendly option. The main purpose of the gift exchange is to spread some joy and make Christmas more joyful for everyone.

Although participation is not mandatory, we encourage everyone to take part. It is going to be a fun activity that will help you bond with your colleagues.

Please contact HR for more details.


We are thrilled to announce that our annual Secret Santa event will be held on (date). It is going to be a joyful and fun experience for all employees.

Please reply to this email to confirm your participation. All participants will be provided with the details and other requirements by HR. We encourage everyone to take part and make the event more enjoyable.

Looking forward to your participation.