Performance Improvement Letter to Boss

The performance of every person in the company becomes a matter of concern for the boss because he is the front man who has to steer the entire organization and when anything goes wrong, no one bothers to take responsibility. This is the reason bosses often keep asking their employees to improve their performance. Some of them also conduct different types of workshops so that the employee can update their skills. 

What is a performance improvement letter to the boss?

An employee writes a performance improvement letter to the boss to inform him that he has worked on his performance and taken the necessary steps to improve it. This letter is usually written in response to the email or letter from the boss in which he was told that his performance is not up to the mark and he needs to improve it. 

Why do people choose to write this letter?

The reasons why people choose to write this letter are:

  1. When they have been asked to improve their performance, they want to let the boss know that they have shown progress in their performance at the workplace. 
  2. When the employee has been given some time to show progress and now the employee wants to get the attention of the boss so that he can see the improvement.

What to include in the performance improvement letter?

You need to be careful as to how you draft this letter, especially when you are concerned about the performance and you want your boss to know about the improvement. Here are the basic elements of this letter:

A statement that shows thankfulness:

 Start the letter by showing gratitude to the reader for enabling you to improve your performance. Those who evaluate your performance and ask you to improve are usually those people who contribute to improving you and helping you groom. Therefore, you should show gratitude to them. 

Give the background of the situation:

Recall how your boss contacted you and asked you to improve your performance. Mention the date on which you received the letter or email from the boss concerning your poor workplace practices. Also, mention what weaknesses your boss pointed out and in which area of the company, you were told to show some progress.

Describe your improvement:

Now, you will tell your employer that you have improved your performance. Mention how you have brushed up your presentation at work. Describe all the points highlighted by your boss one by one and then discuss how you have worked on each and every area. This part of the letter will show that you are ready to learn and you are a flexible person. So, when you ask your boss for a reference in the future, you are more likely to get it easily. 

Prove your contact details:

While you are closing your letter, provide your contact details and ask the reader to let you know about a few more improvements that he would like to see in you. This way, you will prove that you are someone who welcomes criticism and comments on your productivity at work and you are concerned about giving your best at the workplace. 

The sample letter given below will be helpful for you to learn how to write a letter to your boss concerning your productivity in the office.

Sample letter:


Name of the employer.
Name of the company.

Subject: performance Improvement letter 

Dear manager, 

Thank you so much for your cooperation and motivation that has helped me grow and improve my skills and performance. Last month, I was told that the customers of the company are not happy because of my poor communication skills. I decided to work on my communication skills both written and verbal so that I cannot let anyone complain about it again. 

I took a few courses to brush up my communication skills and now I feel myself a better salesperson. I hope that now you will not receive any complaints. I am so happy that I have improved my performance as customers have given positive reviews. Please let me know if you want me to improve more. 

Best regards, 

Name of the employee
Designation in the company

Performance Improvement Letter to Boss

Letter File Size 92 KB