A remittance advice letter, also known as a remittance advice slip, is a letter sent by the customer to the supplier/seller in order to inform them that the seller’s invoice has been paid. This is usually accompanied by the cheque the customer sends us a payment. If the payment is not being made through cheque, the letter can simply be sent solely. Although, it is not a mandatory document yet the customer sends it to help the seller match his invoices with the payments and hence manage his account statements and ledgers easily. Due to the globalization of businesses and…

Reply to show cause letter for misconduct I am writing in reply to the show cause letter served to me for misconduct. I was severely reprimanded by concerned HR personnel about the incident(s) that occurred on [date 1] and [date 2]. On [date], I was participating in the weekly team meeting when my co-worker [name] categorically insinuated that I was incompetent more than once within an hour. I ignored it the first time and went on to discuss the issues I was facing with the tasks assigned. However, the second time, she directly passed a condescending remark to me and…

An employee is issued a show-cause notice to explain their behaviour or actions. The employer can issue a show-cause letter/notice for various reasons, including insubordination, negligence of duty, misconduct, and poor performance. Employees are served a show cause notice after being verbally reprimanded and served multiple written warnings. Those who show no improvement are asked for a strict explanation, after which the employer may decide to take disciplinary action against them. One of the most common reasons for an employee to be served with a show cause letter is negligence. Negligence of duty can be defined in several ways: Negligence…

Not paying employees on time can cause significant dissatisfaction. Employees also become frustrated when they aren’t paid on the specified date. When the company cannot pay on time due to holidays or any other reason, a notice should be issued informing all the staff members about the delay in payroll. Notices are very important in businesses. Organisations use them to inform staff members about new policies or important information. The notice is sent to staff in different ways, but the most common method is electronic media. Importance of payroll delay notice: Writing a notice to inform about the delay is…

Insubordination is refusing to obey a direct order or instruction of the supervisor. It is equivalent of showing disrespect or harassing the supervisor. Insubordination is dealt with seriously to maintain the sanctity of a chain of command in the organization. Employees cannot be allowed to disrespect supervisors and do as they please. This could potentially disrupt the entire organizational structure. As long as the supervisor’s orders are fair and reasonable, the employees must do as the supervisor says. Insubordination represents several risks including managerial, financial, and accountability. In a high-risk job such as military, security, technical and engineering jobs insubordination…

A show cause letter or notice is issued by the employer to an employee who has engaged in unprofessional conduct at the workplace. This letter is one of the critical steps in disciplinary actions taken against employees. A show cause letter gives an employee a chance to explain their behavior and provides a strong reason why the employer should not take disciplinary action against the employee or terminate the employee. Show-cause letters may be written for different situations, including misconduct, insubordination, illegal activities, negligence, irresponsible behavior, physical abuse or harassment, and many more. A show cause letter for misconduct is…

Maintenance is a process of keeping the asset or property in its good condition. The purpose of performing the maintenance is to enable the property to restore its condition. Maintenance of school is very important from an aesthetic point of view. A well-maintained school is also a safer place for students. In order to perform the maintenance, the administrative, as well as technical steps, are required to be taken. Management of the school is responsible for the maintenance. There are different departments in the school and each department requires separate maintenance measures to be taken. Many schools devise a proper…

An eviction notice is a notice issued to a tenant to empty the rented property. The eviction notice is either issued by the landlord himself or the agent dealing with the landlord. An eviction notice includes the date on which it is written and the reason why the tenant is being asked to evict the property. The notice also includes a deadline of 7, 10, 15, or 30 days for eviction. A landlord may issue an eviction letter with a notice period at any time. Landlords do not need a court order to evict a tenant in normal circumstances. However,…

Hygiene and cleanliness are basic physiological needs for everyone. While hygiene habits and standards across people may differ, there is a basic need that is common amongst all. Hygiene and cleanliness particularly become a critical issue at public places such as school and offices where toilets have to be shared. Public toilets are home to germs which can lead to diseases and infections. Moreover, many people, when they use toilets at schools and offices, do not care about keeping them clean. Throwing tissues outside the rubbish bin, forgetting to flush, foul odor and splattering water while washing hands are some…

Poor performance is measured through a set of parameters. It is usually easy to measure poor performance when the work-done is quantitative. Such as a factory worker stitching shirt can be more easily evaluated for poor performance than an employee making reports. This is because the number of shirts stitched in a day and the number of defective items can be quantified. However, the number of reports created in a week is an inadequate measure of performance. In such a scenario, performance on the job is measured through a complex set of quantitative and qualitative evaluation tools. Poor performance is…

What is a notification letter? A notification letter gives some important information to the recipient. Notification is the act of conveying some important information to someone in a written form. Notification letter can be issued when giving important information to the supplier. It is used when: Informing the supplier about the product change. Changing the company’s regulations and policies. Informing about the death of a board member or any personnel of the company. Notification Letter to Supplier for Price Negotiation With due respect, it is stated that I am Mr. ABC from California, USA. I am running a small business…

Application for being sick is used when you are sick and you have to miss a day or more from work. The purpose of the application is to make the employer know about your sickness. The absence of an employee from work can cause serious inconvenience to the company. No employer likes the absenteeism in the organization. Therefore, every employee deploys a specific procedure for the employees through which they can get a day or more off from work. The employee is also required to abide by the rules and regulations of the company. Generally, most of the companies demand…

Application for advance money is written when you want to get money in an emergency. It is an inexpensive and formal way to demand money in advance. Writing an application in order to get advance money is a common trend in businesses. People in every field often write this application when they run out of money and need money ahead of time in order to fulfill their needs. Who can write the application for advance money? An employee can write this application when he wants to get the salary in advance A client can also request his customer to pay…

A letter of authorization is a letter in which a person gives authority to another person to act on their behalf. It is like a permission slip that authorizes the power. The person transferring the authority is called the principal, while the person attaining it is an agent. A principal can be an individual or an organization. A certified letter of authorization confirms the agent’s legal authority. In this letter of authorization, the particular task for which authority has been granted is mentioned. This letter serves as formal written communication to document the granted authority. Usually, this letter contains the…

A disciplinary decision is the result of disciplinary action taken for an employee. When employees act or behave inappropriately, employers deal with the situation by first informally talking to the employee to sort out an issue. If the problem persists or situations are repeated, the employer may take formal action against the employee. This formal action is known as disciplinary action. Disciplinary actions can range from mild to severe action depending on the situation. A few examples of situations when disciplinary action may be taken are: An employee repeatedly arrives late or is not punctual. An employee is negligent causing…

What is misconduct at work? When an employee deliberately disregards the rules and regulations of an organization, he is showing misconduct. The organization has a right to take a disciplinary action against the misconduct of the employee. Anyone who shows misconduct is not considered a professional person. It is completely unethical to not follow the professional standards and code of the conduct while working in an organization. The misconduct is of two types: gross misconduct and general misconduct. Minor misconduct: It is a type of misconduct that does not require any disciplinary action as it does not affect the organization…

A contractor is sent a notice when the client has something important to tell. There are many reasons for sending the notice to the contractor. The main purpose is to capture the attention of the contractor and divert it to a particular matter. There is always a contract between a contractor and his clients. The contract binds both parties in a legal agreement according to which, all the parties involved in the agreement have some specific responsibilities to fulfill. The contract also specified the deadline by which the contractor is required to complete the assigned work. If the contractor does…

What is the notification letter to quit a job? Notification letter to quit a job is sent by the employee to his employer when he wants to quit the job and wants the employer to know about it. The notification is basically a type of information for the employer as he starts looking for a substitute after receiving this notification. There can be many reasons for quitting the job. Whenever you decide to quit the job, it is your responsibility to notify your employer about it. Sending notification before quitting is a professional approach that makes the transition process for…

Employees working in organizations for years may be eligible for additional facilities such as advance salaries. An advance salary request can be written if you have run into unexpected expenses such as a medical emergency, a sudden financial crisis, or any other need. Advance salary request is up to the organization to approve. An advance salary is considered a loan to the employee. This loan may be paid back in installments so that the employee does not further fall into crisis. An advance salary request does not mean that if you request your salary for the month of November in…