Emails Welcoming Aboard New Employees

It is important to welcome new employees to start the relationship between employees and the organization on a good note. New employees may feel intimidated to work in a new environment and so it is the organization’s job to help the new employees settle in. Creating a good atmosphere and initiating a healthy work relationship with coworkers makes the new employee feel at ease in the new environment and motivated to work.

Before and on the day the new employee starts work, the organization is obliged to welcome the employee in person and through email as a formality. This provides the new employee with a positive outlook on the organization.

What does the email contain? And who is the sender?

The welcome aboard email contains a welcoming message from the head of the department or the manager of the team, the new employees have become a part of. The manager introduces themselves creating a sense of trust between the sender and receiver. Furthermore, the email contains an acknowledgment of the new employee’s qualifications, encouragement, and a proposal to get along with the team and other staff members of the organization.

Sometimes this type of email may also have some work-related schedules and policies attached to it. While at times the email is just used as a gesture to welcome the new employee into the organization.

However, the welcome abroad email may vary from organization to organization. The first and foremost reason for the email is to confirm the start date and designation of the new employee. It can have other work-related details, that will help the new employee to prepare for the first day at work such as the ongoing project details, rules, and regulations of the team themselves.

The email may also have a handbook provided by the organization to help the new employee learn more about their workplace. Tax forms, a detailed leave system explanation, and a summary of the incentives granted to the employees may also be attached.

Sample emails:

Simple Welcome Aboard Email:

Dear ‘Name of New Employee’,

As the head of the department of ‘Name of Department’, for the ‘Organization Name’, I, ‘Name of Head of Department’, would like to welcome you to our team.

After going through your resume, I realized how your qualifications and experience can be a benefit to our team. With your skills, I believe you will settle into our department in no time. My team and I are looking forward to working with you, starting the ‘Date of First Work Day’.

You will find your colleague, ‘Name of Employee’, at the reception to help you around the office at the reporting time that is ‘For example, 8:00 am’ sharp.

If you have any queries, please feel at ease to contact me. I am looking forward to working with you.

Sincerely,

Name of Head of Department,

Name of Department.

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Detailed Welcome Aboard Email:

Dear ‘Name of New Employee’,

It is with great pleasure that I welcome you to ‘Name of Organization’. I ‘Name of Manager’, will be your acting supervisor during your time at our organization.

On ‘Start Date’, I will be waiting at the reception to help you around the department as well as provide any assistance that you may require as a new employee.

Furthermore, you will find a reporting schedule and the summary of the ongoing project, attached to the email. Please review it so you are prepared for your first day at work.

During your contract signing, you were provided with a handbook as well as some forms to fill out. I would like to remind you to read the handbook as it will provide you with in detail, the system of our organization. The forms are to be filled with the required documents attached to them and submitted to the HR department as early as possible. Without the required documents or incomplete forms, you will not be able to avail the benefits granted to you.

If you have any questions, do not hesitate to contact me. I look forward to working with you.

Sincerely,

Name of Head of Department,

Name of Department.

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