Response Letter to Boss for Declined Request of Loan

A response letter to the boss for the declined loan request is a letter that is written by an employee, whose loan has been rejected, and he has received a declined loan request letter. This response letter is addressed to the employer of the organization, who has the authority to accept or reject a loan. When a loan gets declined, the employee may write a response letter, and attempt to reconvince the employer for accepting his loan request.

When an employee writes a loan request letter, an employer analyses and decides if the loan is to be granted. If he decides otherwise, he will inform the employee about the rejection through a declined loan request letter. After receiving this notification, the employee may leave it at that or may decide to pursue his request by writing a response letter and request the employer for a review of his loan appeal.

In the response letter, the employer apologizes for the issues with his initial request letter and tries to rectify them while explaining his dire need for the loan. The response letter to the boss for the declined loan request may vary depending on the issues highlighted by the employer, the need for the loan, the employee’s priorities, the company’s requirements, etc. However, the general details included are as follows:

  • Date.
  • Details of the employee.
  • Details of the employer.
  • The purpose of writing the response letter.
  • Reference to the initial loan request letter.
  • Apologize for the issues with the initial letter, which is being highlighted by the employer in the declined loan request letter.
  • Mention the attached documents.
  • Request for the application’s review.
  • Emphasize the need for the funds.
  • Request for the loan issuance.
  • Gratitude.
  • Salutations and signature.

This response letter may give the employee’s application another chance, and if the employer decides to review it, the initial rejection may turn into an acceptance. Therefore, it is often suggested that if an initial loan request gets rejected, the employee should try at least one more time by writing a response letter.

Some employees may decide not to pursue the request any further after receiving the rejection letter, while others may write even more than one response letter in case of continuous rejections. All the correspondence letters regarding the loan are kept in the record for deciding about the loan disbursement as well as for any future reference.

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Sample Response Letter to Boss for Declined Loan Request

Date

Name

Address

Dear Mr. Smith,

I am writing this letter in response to the loan rejection letter I received on 5th march, 20XX.

I applied for a $[X] loan on 25th February, 20XX, for the renovation of my house. However, the request has gotten rejected. I understand your concerns about rejecting the loan, which is why I am writing this letter to try to clarify my situation one more time.

As per the rejection letter, few documents were listed to be missing. I apologize for the inconvenience. I am attaching those documents with this letter now. In addition, I have asked the contractor to make a more detailed report about the house’s condition, and why it needs immediate renovation. I am enclosing that report as well.

I apologize again for your wasted time and the incomplete documents sent with the initial loan request letter.

I request you to review my loan application and consider granting me the loan. I will be very thankful to you. I cannot arrange the funds on such short notice, and the house renovation cannot be delayed. The loan would really be a big help.

Kindly, accept my loan request. Thank you once again.

Regards,

Jill Wilson.


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