Response Letter to Boss for Accepted Loan Request

A response letter to the boss for the accepted loan request is a gratitude letter or a letter that shows the thankfulness of an employee. This letter is written by an employee, who had requested a loan, which has been accepted. It is addressed to the employer of the organization, who had the authority and took the decision of granting the loan to that particular employee.

When an employee’s loan request gets accepted, and he gets a written notification of the allocation from the employer, the employee may want to send the employer a written and formal thank you letter. Sometimes, the employee goes to the authoritative person’s office to show gratitude in person. Although face to face thankyou has its own importance, yet a written formal letter is also appreciated by the employer.

When an employee requests a loan, usually, he has a huge need for the money, and if his request gets granted, it might solve many of his problems. Therefore, an employee wants to send a special thank you response letter to the employer once his request is granted.

The response letter to the boss for the accepted loan request can include varying information, depending on the loan’s importance to the employee, employee’s gratitude, etc. However, generally, the following details are included in such letters:

  • Date.
  • Details of the employee.
  • Details of the employer.
  • Reference to the loan request and the accepted request.
  • The purpose of the response letter.
  • Show gratitude and thankfulness for the acceptance of the loan request.
  • Emphasize the loan’s importance to the employee.
  • State the positive effects of the accepted request.
  • Show the pride in being the organization’s employee, and how the organization values its employees.
  • Request for speedy disbursement of the funds.
  • Ensure timely payments.
  • Repeat Gratitude statements as ending notes.
  • Salutation and signature.

When this response letter is sent to the employer, he would think high of the employee, as well as the letter, indicates that the employee is professional enough to send written gratitude. In addition, the letter provides a chance to the employee to make another request for a fast disbursement of the funds. When the loan is granted to an employee, the disbursement might take some time, as a lot of paperwork and inquiries need to be done before the release of the funds. By writing a thank you letter and requesting a speedy release, an employee increases his chances of getting the money soon.

Sample Letter




Dear Ms. Emily,

I am writing this response letter to show my gratitude to you for accepting my loan request I made on 5th march 20XX.

I am in dire need of funds, as I must get my mother’s surgery done as soon as possible. You have solved one of my biggest problems by deciding to grant me a loan. I cannot express my gratitude in words. Me, and my whole family, are so thankful to you for relieving our major worry.

I wanted to send a formal and written gratitude letter to show my appreciation for your help in this difficult time. I am so proud of being an employee of ABC limited, which understands its employees’ needs.

I just want to make another request. Kindly, disburse the loan amount soon, as I have booked the surgery for 5th April 20XX. As per the contractual terms, I will ensure timely repayments at the decided schedule.

Thank you for your understanding.

Jimmy Gill.

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