Warning Letter for Not Following SOPs of COVID

A warning letter to the employee for not following the SOPs of COVID-19 is a letter that is written by an employer, who has observed the employee’s non-adherence. This letter is addressed to the irresponsible employee, who has ignored the SOPs of COVID-19.

COVID-19 has changed our overall living and working environment. Due to the uncertain and risky circumstances, companies have made the SOPs policies that need to be followed by all the employees for everyone’s safety. The organizations cannot bear the risk of non-adherence and ignorance, which is why they often penalize the employees, who do not follow the SOPs properly.

Usually, initially, an oral warning is given to the employee, which is followed by a written warning, in case the employee has not shown obedience. After the warnings, the employee may have to face serious consequences that could lead up to his termination.

The written warning is issued to the employee through a warning letter to the employee for not following the SOPs of COVID-19. The information included in such a letter can vary depending to the severity of the issue, incidences, company’s strictness, policies, etc. However, the general details included in such a warning letter are:

  • Date.
  • Details of the employer.
  • Details of the employee.
  • The issue of non-compliance of the SOPs.
  • The company’s policies and the required SOPs.
  • The risky scenario of COVID-19.
  • Importance of following the SOPs.
  • Warning for the non-adherence.
  • Reference of the oral warning given, if any.
  • Consequences, in case of future non-compliance.
  • Show hope for improvement.
  • Gratitude.
  • Salutation and signature.

When this warning letter is issued, the incautious employee gets to know the significance of the SOPs to the company and for the overall environment. After this letter, usually, the employee starts improving his behavior, as this formal document gets recorded in the employee file, which can be used as a reference in the future. In addition to that, through this letter, the employee gets to know about the dire consequences he might have to face, if he does not comply with the SOPs in the future. Therefore, to avoid the penalties, he tries to start adhering to the SOPs and the company policies.

Sample Warning Letter




Dear Mr. Johnathan,

This warning letter is being issued for your non-adherence to the ABC Limited’s policies regarding the COVID-19 SOPs.

The current scenario is quite unprecedented and requires us to take care not only of ourselves, but the people around us as well. The COVID-19 is affecting all of us, the way we live, the way we work, etc. Therefore, we have enacted the policies of SOPs, which need to be strictly followed to keep everyone safe.

However, we have received many complaints against you for going against the SOPs. Often, the guards have stopped you for not wearing a mask, and you have shown rude behavior to them, or laughed the instructions away. Even in the office and meetings, you have been observed as someone not following the SOPs.

We cannot tolerate this, as our priority is everyone’s safety. We have often given you warnings orally, but have not experienced any change in your behavior, which pushed us to issue you this written warning, which is going to become a part of your employee file.

If you still do not improve your adherence, and understand the necessity of the circumstances, you will be suspended, which can be followed by your termination.

We hope to see a change. Thank you.


Sarah Wilson.

File: Word (.docx) 2007+ and iPad
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