Reprimand Letter to Employee for Negligence in Work

Every business flourishes with good management and with the efforts of skillful employees. The employees are hired to work for the company to produce something that benefits and enhances the business. Contracts and agreements are signed between the employee and the employer to keep things streamlined while working together.

Negligence at work is a very bad attitude that can be shown by any employee. Employers are not going to tolerate this behavior at any cost. Some verbal and written communication is used to intimate the employee about his inclination towards negligence in work. A written warning or reprimand letter is given to the employees in severe cases.

A reprimand letter for negligence in work is given here as a sample. A CEO/Manager can use this letter to cope with the situation.

Sample Letter


Dear Arthur, after reviewing your last month’s performance I got really disappointed. Your performance is not up to the mark as per the company’s set standards. Your poor performance has also been brought to my notice by your team manager. You have started sitting in a bad company that is badly affecting your work performance.

I am informed that you are lacking behind in all group tasks and presentations. By doing so, you are putting yourself in danger as it will lower your rank. We cannot bear such negligence in our organization; therefore you are warned to correct your performance. If the matter goes to higher authorities, then you know what would be the outcome. I hope this warning will put a positive impact on you.


I am extremely annoyed by the recent activities that have forced me to write this warning message to you. I had no idea that you would be an irresponsible employee in the future. I always trusted your abilities but you made me think wrong of you. You have no idea how much the company is suffering because of your non-seriousness.

We missed a great deal with Star Enterprises due to your negligence. You were asked to submit an explanation letter and your response is still due. You were performing brilliantly in the past and therefore we are giving you a final warning. Consider this a golden chance and give your potential to work.


This is a reprimand message to you for dereliction of duties. You have been now listed in the D category which is a shame in itself. Your rendition does not meet organizational standards. You are therefore advised to pay full attention to your work. You will not be given another chance to prove yourself. You will be on probation period for seven days. After this, your whole week’s performance will be evaluated. The final decision would be of the managing director that whether you will be upgraded to the next grade or not.


This message intends to reprimand you for delinquency in performing tasks. To continue working in the organization, you need to improvise yourself and correct your attitude. You are performing very poorly and our direct manager had talked to you about it. He counseled you in different sessions but you did not give an ear to it. Your unsatisfactory performance needs to meet the organization’s benchmark. If we observe the same behavior again then you will not be given another chance and will be dealt with strictly.


This is to inform you that your name has appeared in the category of employees’ unsatisfactory performance. After giving many verbal warnings to perform vigilantly, you did not show progress. Neither you accomplished the assigned tasks nor did you satisfy customers.

I understand that sometimes we are surrounded by tough circumstances but it should not affect your work performance. If you are encountering any such situation, you should let us know so may we relax your work hours. No organization will bear such negligence. You are therefore asked to change your conduct and take your job seriously. I hope you will follow my advice.

Other Samples


I hope this letter reaches you with a strong censure from the company on your irresponsibility towards work. we are quite disconsolate on receiving the information of you presenting negligence in work. Concerning your substandard official writings, lack of color sense in designing, pretermitting the important clauses of official letters, and inefficient conduct.

Mr./Ms. [NAME HERE], looking at your previous performance history, you were being a very diligent and responsible employee but since last month your performance shows a lack of interest and management.

Always forgetting your mandatory tasks, arriving late at the office, leaving early, or demanding an early leave and sometimes a day-off appeal is issued impuissant for us to authorize. We had been scrutinizing you for the last fifteen days but your convention is least rotating. You need to reexamine your conduct unless the company will be coerced to hold a sterner action against you!

Mr./Ms. [NAME HERE], we advise you to review your issues and resolve them as soon as possible so that any complications in the family or your practical life could not affect your efficiency towards work. The company has provided its employees with vigilant supervision so that any predicament could be elucidated.

We hope you will not let the credence company had in your spend. Otherwise, as per your knowledge of company rules and regulations, a further complaint can lead to suspension or termination. Keep it up with your previous good work, the company assures you of every assistance you need to resolve your issues.

Preview and Details of Template

Reprimand letter to employee for negligence in work

File: Word (.doc) 2003+ and iPad 
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