Sample Letter -1 A warning letter becomes mandatory when an employee’s behavior seems uncontrollable. We have tried all the other possible ways to bring you back on track, but all have gone awry. So, we decided to give you a final chance to prove your worth. We have been receiving many complaints about your careless attitude regarding your work site. Authorities have noticed that you mostly arrive late at the site area assigned to you as a supervisor. If you keep such a reckless attitude, how can we expect our workforce to be responsible and heedful for their work? We…

An employer writes a grievance letter to a subordinate to address the employee and inform him about the employer’s complaint or problem with him. The employer/manager/supervisor may give an oral warning to an employee, and if the unprofessional behavior continues, a written complaint letter, which may serve as a warning letter, may be issued and kept in the records for the employee evaluation. The manager can have various complaints against an employee, such as unprofessional behavior, inefficiency, poor quality work, continuous absence, etc. The supervisor may follow different formats as per the company requirements, but the general format is as…

A complaint letter to a supervisor, as the name states, is written by an employee to his manager or supervisor in which the employee makes a formal complaint about the prevalent issue. When working at a workplace, especially in such a fast-paced world with continuously changing working environments, various issues can arise for which the employee seeks resolution through his supervisor. Sometimes, the employees orally communicate the issue to their supervisor before writing a formal letter or email, while other times they may directly write a formal letter so that the communication and handling of the issue can be kept…

A recommendation or a reference letter is often sought by a job candidate to signify his good character, skills, capabilities, and experiences. The person who is requested to write this letter, a referee, can be a teacher, ex-employer, colleague, etc. Sometimes, a referee does not feel comfortable enough to write a recommendation letter about a candidate and yet does not want to refuse the request as well. In such scenarios, he chooses to write a weak recommendation letter for the candidate. The reasons behind writing this letter could be: When the letter is being written, the referee has to carefully…

An existent or a potential customer may request a company for some information regarding their products or services. As a response to this request, the company writes a letter to thank the customer for his interest and sends along the needed literature. This literature can take various forms such as brochures, pamphlets, booklets, catalogs, flyers or any other material with the required information. This letter of transmission of informational or sales literature is, usually, written with the following format: Date Details of the company Details of the customer Refer to the request by the customer of the required information Show…

One often needs a recommendation or a reference letter for work or academic purposes. This letter can be presented as an authorized reference of a person’s character, work experience, qualification, skills, abilities, etc. The person who writes a recommendation letter or provides a professional reference is usually a former employer, manager, customer, instructor, teacher, or anyone who knows an individual and can guarantee the individual’s skills or character mentioned in the letter. The referee, the person requested to write such a letter, takes his time out to prepare this letter and hence deserves gratitude. Therefore, a thank you letter is…

Every day, many official documents are sent to other businesses, people or employers. The sender wants to ascertain that the document has been properly collected by the receiver. For this purpose, the sender writes a letter to the receiver and informs him about the document or parcel sent to him and request for a confirmation. There are many benefits of writing this letter to request confirmation receipt of an official document. The official documents could be a resume, contract bid, application, etc. The advantages, of a letter about the confirmation, include: It notifies the receiver that a document has been…

A request letter of confirmation of an authorization to take action is written by a person who has been authorized to do a task or a job. This letter is addressed to the person who has extended the authority and is written for many reasons such as: To confirm the authority extended. To clarify the details of the given authorization to avoid misunderstandings. To provide a proof to a third party, that would be involved in the task or action, so to show that the person taking action has been authorized by the person who has the actual authority. A…

A letter of response to a request of a resume is written by a potential employee to his probable future employer. When a job opportunity arises, an employer searches for the candidates and request their resumes to analyze if they are a fit for the position. When such a request is received, the candidate responds, usually, in the form of a letter or an email and attaches his resume with it. This letter is important because: It shows gratitude regarding the request and consideration. It shows the courtesy of the candidate through a proper letter or a formal communication. It…

Appreciation letters can be a great way of motivating team members. According to Maslow’s Hierarchy, job safety and self-actualization are significant aspects of employees’ lives. If employees are not satisfied with their work, it can decrease their motivation levels and, in turn, cause a decline in their work performance. The supervisor’s job is to provide good and bad feedback to his employees. When the supervisor leaves the employees on them without giving proper work directions, low-quality work is produced. The employee’s skill levels and experience remain stationary. When there is no hope of advancement for the employee, they either become…

A demotion letter is a formal document written by the employer to address the employee and inform them about the company’s demotion decision. Although demotion is critical as it lowers employee morale, sometimes an employer has to make this decision for the company’s overall benefit. For many reasons, an employee has to face a step back in the ladder. These include but are not limited to: Demotion is usually considered a punishment. However, it is not precisely considered or portrayed as a punishment in certain scenarios, which are company-specific in terms of issues the company faces due to external factors…

What is a Job Offer Letter? A job offer letter is a formality provided by an organization to the candidates that applied for a job opening in the said organization. After the interview sessions, the organizations pick up a candidate that best meets the requirements of the organization. The hiring policy varies from organization to organization. According to the hiring policies, most organizations tend to contact the job applicant through a phone call first to deliver the hiring news. Then the hired employee receives an email from the organization. The details mentioned in the job offer letter may vary from…