Travel Expense Approval Form

Travel Expense Approval Form

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It is a document that is used by the employees of the company to get the approval to make expenses on behalf of the company while traveling.

Some companies ask the employees to provide the travel expense report so that they can reimburse all the expenses through the payroll. However, many businesses require the employee to get the approval of the expenses that the business will incur while traveling.

Travel Expense Approval Form

File: Word (.doc) 2003+ and iPad 
Size 39 KB

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Benefits of using the travel approval form:

Using this expense approval form is equally beneficial for both employees and the company.

  1. Getting approval from the company in advance makes it easier for the employee to set his limits while making expenses. For example, he can choose the type of hotel for his stay depending on the amount of money that his organization has approved to be spent.
  2. The company can also know the expenses that it is going to incur. This makes the company know about the unnecessary expenses that the employee will make and it can disapprove it.

Key components of the approval form:

The main details of the approval for travel expenses are:

  1. Details of the employee
  2. Travel details
  3. Expenses details

It is always very important for an employee to get approval from the company before making the expenses on its behalf. Some policies are set by the company regarding expense approval. In some companies, an employee must get the approval before spending the money.

Importance of travel expense approval form:

The employees are not responsible for paying any business cost out of their pocket. Whenever an employee spends money for any business purpose, the company is responsible for reimbursing all the money spent by him.

Sometimes, the reimbursement is done after the employee makes all the purchases that were approved by the company. The reimbursement is done by the company separately and it is not part of the payroll, however, some companies also reimburse through the payroll.

Preview and Details of Template

Travel Expense Approval Form

File: Word (.doc) 2003+ and iPad 
Size 81 KB

Download