Punitive Measures Announcement Letter to Client

Punitive measures are taken in almost every organization. An organization takes these measures against those people or companies who don’t act according to the terms which have been agreed upon by both. The non-serious behavior of a client in some cases prompts the company to take punitive actions against him. The punitive actions may include different types of punishments such as cancellation of the agreement, suspending the account of the client and a lot more. No matter which type of punitive action you want to take, writing an announcement letter to the client to let him know about the punitive…

Letters to Professor related to Assignment & Grades

1- Letter to the professor to exclude grade of an assignment In order to pass and advance in schools and universities, students need to have grades above a certain percentage. These grades are created by analyzing the student’s projects and presentation marks, class participation activities, assignment marks and the finals. Students can also gain extra points to raise their grades by completing extra assignments. Below is a sample letter: I am writing this letter to request for exclusion of ‘Assignment Name’ grade from my total grade. This is because when we were given the assignment, I was dealing with health…

Apology Letter for Bad Behavior

1- Apology letter for bad behavior with the boss In order to maintain a healthy relationship between an employee and employer, they both need to have an understanding of each other. The employee must show respect to his/her employer and not display bad behavior at work. If such an incident occurs, the employee should apologize to his/her employer. Below is a sample apology letter from the employee to their employer: I would like to apologize for displaying bad behavior in front of you on ‘Date and Day’. There were some issues regarding the work appointed to my team, during which…

Employee Clearance Letter

An employee clearance letter indicates that the employee has been cleared of all dues and can leave the organization. An employee clearance letter is different than an employee clearance certificate. This letter is issued to the employee on request. Usually, an employee clearance letter is required for a specific purpose. For example, an employee transferring from one division or one region to another may require an employee clearance letter from the previous division or region. An example would be a physician or a health specialist who wants to practice in another hospital or clinic. In order to practice in another…

Letter of Dissatisfaction of Salary

A letter of dissatisfaction is written to the immediate supervisor or HR department or both and indicates an employee’s lack of satisfaction with the salary earned for services delivered. When an employee feels overworked or under-compensated for their work, they often feel demotivated at work and this can have a negative impact on employee’s productivity and ultimately delay an organization from achieving its goals. Furthermore, employee demotivation and dissatisfaction can also increase the turnover rate of an organization. A high turnover rate is costly both in terms of productivity and the time taken to train new employees. When employee morale…

Salary Dispute Letter to Employer

What is a salary dispute letter? Every organization has a human resources (HR) unit that handles all matters relating to the employees –their performance, work satisfaction, holidays, promotions and bonuses. Matters relating to wages and salaries are also handled by the HR department. If an employee wants to make a request, raise an issue, make a claim or bring any conflict to notice, they must report to their immediate boss and the HR department. The HR department will then try to resolve the issue and maintain employee satisfaction levels. Of the many issues that HR might face, salary disputes are…

Escalation Letters

What is an escalation letter? An escalation letter is a process through which customer’s complaints or concerns are forwarded to the senior management team or the employees in charge of initiating the related process in an organization. These complaints/concern letters and emails are usually sent by customers to comment and complain about the quality of the goods and services provided to them. For example, a customer who experienced misconduct at a store may write a formal email or letter to the store supervisor, complaining about the incident. There may be different reasons the senior management of an organization may receive…

Application for Salary Release

The employee is entitled to a salary set in his contract. It is the employer’s responsibility to issue the salary on time, however, sometimes the salary is not received by the employee and he has to make a formal request to his employer for the release of his salary. This application is usually addressed to the Human Resource department or the Finance department (depending on which department is responsible for the release of the salary in an organization) in which the employee requests the concerned department to credit his salary. The application/letter for salary release is written by the employee…

Unprofessional Behavior Warning Letters

People often execute unprofessional behavior and when it comes to the workplace, employers usually do not and cannot tolerate the unprofessional behavior of the employees as this directly affects the productivity of the company. There are certain standards and demeanor set by company policies for the employees to follow. However, when employees do not perform and behave according to those standards, management is forced to take action against them in order to set an example for all the employees that such behavior cannot be ignored. This also helps in creating a culture of professionalism in the organization where employees know…

Excuse Letters for Missing Work

If for any reason you have to excuse yourself from work, you must formally inform your immediate boss. Usually, you inform your boss through an email or a written letter. Whether you are working in a small organization or large, your work output is related to someone else’s work one way or another. An organization is a team and each person’s responsibilities are connected to another’s. An excuse letter is a polite way to inform those depending on you that you will not be available for work on a specified day. This helps others in the workplace be mentally prepared…

Warning Letter for Irresponsible Behavior

Being humans and being influenced by factors, such as culture, affect the behavior of employees at an organization. One such behavior which is not and should not be tolerated is the irresponsible behavior of an employee at work. Depending on the severity of such behavior, organizations often take immediate action to rectify the situation. An irresponsible behavior at work entails non-fulfillment of responsibilities, being non-responsive, causing delays, being responsible for creating unsafe conditions for other employees, etc. There could be many examples of irresponsible behaviors an employee may execute. For instance, if a manager is responsible for training his subordinates…

Letter to Sales Manager for Poor Performance

An organization expects its employees to perform. An employee’s productivity affects the overall performance of the company. There are different standards of companies in regard to measurement of performance. It could range from target-meeting to bringing in new clientage. As far as the sales department is concerned, companies pay special attention to its productivity as sales bring in direct revenues. If a sales manager or sales department is underperforming, the company will suffer. However, initially, the employer tries to avoid punitive actions and tries to resolve the issue through a formal letter addressed to the sales manager. The underperformance of…

Counselling Letter for Poor Work Performance

There are certain standards and targets of work performance expected from an employee. The poor work performance may entail a failure to meet targets, unable to meet deadlines, execution of a rude or irresponsible behavior, absenteeism, etc. If the employee is underperforming or giving a poor performance over a period, a company must take some action. However, companies usually avoid taking serious punitive actions and choose to counsel first to rectify the situation. Initially, the verbal counseling or counseling sessions are arranged by supervisors but if that does not produce fruitful results, a formal counseling letter for poor work performance…

Letter for Changing Billing Procedure

What is a billing system? The billing system is a complex process in which a combination of software and hardware receive details and information regarding service usage. The system analyses the information according to individual customers and accounts. The invoices are produced for these accounts and reports are created for the management. Through this system, customer accounts are provided with payments. What are different billing procedures? Generally, there are two types of billing systems, pre-billing system, and post-billing system. The pre-billing system, after inventory and credits checks, immediately creates invoices when an order is placed. This system is usually used when…

Invoice Request Letters & Emails

An invoice is a documentation receipt generated during a business transaction. A seller issues this invoice to their customer. The invoice lists the products, quantity of product and the prices at which the products are being sold. Invoices for services indicate the type of work assigned, the number of hours worked and the number of days spent. If an employee worked extra hours or on holidays the information is also mentioned separately. How to request an invoice from supplier/Vendor? A written letter or an email is sent to the supplier/vendor, requesting for invoice. The letter consists of a request for…

Invoice Correction Letter

An invoice correction letter is like an apology letter addressed to a client in which an organization or product/service provider apologizes to a client about making a mistake in the invoice. In day to day operations, businesses try to focus on error minimization by either hiring expert employees or automating the whole system. In the former choice, the probability of human errors cannot be an optimal zero while in the latter case, although, human error is minimized machine errors such as system failures etc are parallel to the business operations. Therefore, mistakes in invoices are common and corrections have to…

Warning for Insubordination

Insubordination at work is the intentional or willful disobedience to an authorized person. If an employee refuses to obey the lawful, reasonable and practical request of an employer, it is considered as insubordination. This disobedience and disrespectful behavior toward the employer can result in a disciplinary action against the employee, and in serious cases, it may end in termination of an employee. The order by a supervisor/employer may take one of the following forms: A verbally communicated order A written order A responsibility stated in the job description A responsibility implied in the job description An employee is held responsible…

Letter of Concern for Poor Sales Performance

Introduction What do you think a company or organization expects from a person when it hires him/her? Performance and output is the answer. An organization would reach the plinth of success, only if each person involved in it is ‘performing’. Performance is a very wide term with a prodigious meaning, it includes all the details and aspects related to an organization. Performance varies from one organization to another. Achievement of a given target is very important, which is considered while evaluating performance. The work of every employee is under observation, and if there are repeated cases of the person under-performing,…

Letters of Misconduct

Letters for misconduct are warning letters issued to employees or students for display of unacceptable behavior. Behaving rudely with coworkers or students, displaying violent behavior, bullying and harassing coworkers are all included in the list of unacceptable behavior in most of the environments. Other than the above-mentioned situations, working under the influence of liquor or any other kind of substance, neglecting pending tasks such as school work or official work, arriving late to school or workplace, or taking leaves without informing the school or organization are all categorized as misconduct. Institutions issue warning letter in case of misconduct. This is…

Salary Increment Request Letter

A salary increment letter is a letter of request written by an employee. In this letter, the employee addresses the Human Resource Department or the employer and highlights his achievements, performance, and hard-work and explains why he deserves a raise. If an employee has not been given a salary raise over a long period of time, he can write this letter and request the raise. In addition, after the end of financial year, when the performances of employees are evaluated in terms of target achievement, hard-work and punctuality among other things, the employees with good performances expect an increment and…

Letter of Concern for Poor Performance

A letter of concern is an informal warning issued to an employee for reasons such as violation of conduct at the workplace or poor work performance. This letter is the first step in the procedure for a disciplinary action. This informal letter is basically used as a way to inform the employee about their performance problem so the employee can fix it before the issue becomes worse. Employees with deteriorating work performance and quality are verbally reprimanded. After the verbal reprimand, the supervisor issues them an informal letter of concern. This letter advises the employee to improve their work performance…