#1 I regret to inform you that I will not be able to attend the office for the next two days. I have a cold and cough and need some time to rest. I will be available on the phone for anything urgent. I will also try to join the team for our daily meetings through video conferencing. I will try my best to assist you during my absence to minimize the inconvenience. I will rejoin the office on Thursday, November 14th. Rest assured that I will catch up with the pending tasks once I return. Thank you for your…

#1 Subject: Unveiling the Mystery-Secret Santa 2023 Edition! Dear Fantastic Colleagues, as you all know, Christmas is approaching, and what better way to celebrate than with a dash of mystery and a pinch of surprise? Yup, you guessed it right—it’s Secret Santa time! This year’s Christmas office theme is the Winter Wonderland of secret gift-giving. You are invited to be a part of this festive magic, but first, you must take the oath of secrecy by following the rules. And the rules are… Drum roll, please! Now that you know the rules, let me tell you that the real magic will…

#1 We are writing to express our concern regarding your recent actions in the workplace. On (date), you were observed not wearing the required personal protective equipment in the manufacturing area. Despite previous warnings, you committed this safety violation again. We want to reinforce the importance of adhering to safety instructions. These protect you and your colleagues in the workplace. Failure to comply with these guidelines is a serious matter that can lead to accidents and injuries. Please take this warning seriously and make immediate changes to your behaviour. You must wear the appropriate PPE at all times when you…

#1 I, Jane Doe, an employee of XYZ Company, hereby acknowledge and undertake to comply with the terms and conditions of the company’s Non-Disclosure Agreement signed on (date). The agreement binds me to protect the company’s confidential data and information, such as customer data, trade secrets, and product designs. I pledge to maintain the utmost confidentiality. I will only use this information for job-related purposes at XYZ. I understand that any breach of the agreement may result in legal action and that this breach may lead to the termination of my job. I commit to following all the terms and…

Here, we have samples for query letters for various reasons. #1 Harassment I am writing to report a serious workplace harassment incident that occurred within our organization this Thursday, March 12. The incident involved XYZ from the IT department. It took place in the office cafeteria on the 2nd floor. I managed to gather substantial evidence against XYZ’s intolerable behaviour. I kindly request that our Human Resources Department carry out a thorough investigation based on the evidence I have attached to this letter. Please look into this matter and take action following our company’s anti-harassment policies. Such behaviour must be…

#1 We would like to express our gratitude to you for accepting our project proposal. Your support and sponsorship will play a crucial role in helping us carry out the project and achieve our goals. We are excited to begin the project. Once our team has finalized the project outline, we will update you on the expected milestones and deadlines soon. We are committed to meeting your standards through diligent hard work. Thank you for your trust in our expertise. #2 We are thrilled at your acceptance of our business proposal. Our collaboration is going to be profitable for both…

#1: Poor Performance This letter serves as an official warning against your poor performance. We have received numerous customer complaints during the last 2 months about the substandard quality of food and poor customer service. The overall ratings of the restaurant have dropped under your management. You must supervise the staff and make sure they deliver the best customer service. In addition, ensure that everything in the kitchen is in order. Proper hygiene standards should be followed, and the food quality should be consistent. We will observe the performance of the restaurant during the coming month and hope for a…

#1: Health Issues I am writing to formally announce my resignation from my post (job title) immediately due to my deteriorating health. The sudden onset of my health issues has compelled me to make this decision. Taking the advice of my physician, I must prioritize my health over the responsibilities and stress of work. I would like to thank you for the opportunity to work with you. It has been a rewarding experience to serve XYZ Company. I look forward to rejoining in the future once my health stabilizes. I will hand over my duties to Ms. Ifra, who has…

#1 Attendance Issues This letter serves as a warning against your attendance issues at work. During the past two months, you have frequently taken leave without the approval of your supervisor. Your absenteeism has disrupted the workflow. It has also diminished your own efficiency at work. You are only allowed two casual leave per month upon the approval of your supervisor. However, you have exceeded this number. Moreover, you have also exhibited insubordination and disregard your supervisor’s permission. You are being placed on probation for two weeks. During this period, you must be regular and punctual at work. You will…

Misuse of Company Resources This letter serves as a warning against the misuse of company resources. It has come to our attention that you have been using the company car for personal errands. This is a direct violation of the company policy and must be stopped immediately. We expect complete compliance with our policies. Further violations in the future will result in strict disciplinary action. You are, therefore, advised to go through the policy once again in order to understand the company’s rules and follow them accordingly. Kindly contact HR in case of any queries. Code of Conduct We are…

Launching a new product on the market is an overwhelming experience for the sales team as well as for the entire company. The Loyal customers of the company also feel excited whenever they see a new product on the market. Companies find a way to keep their customers hooked by writing a letter to let them know about the launch of a new product. This letter is usually written before the launch of the product, and the product manager or any other person who knows the most about it reveals the details of the product. However, it does not give…

Whenever a property is rented, a new bond is formed between the owner of the property and the renter. The connection between both parties remains intact due to the lease agreement that is signed by both of them. Various legal regulations and instruments govern this connection. The landlord lets the renter live in his house for a defined period, and in return, the renter pays him the rent. So, both parties know each other well, and they need to get along with each other. The lease agreement signed between both parties prohibits them from doing certain things. For example, it…