If you have not been able to attend an important interview and were not able to inform the company beforehand, you may want to write an apology letter. This letter is usually written when one is unable to attend a job interview, but it may also be written when one is unable to attend a school interview, for instance.
This is polite to do, especially if you want to apply again to the precise place; you do not want to leave a bad impression.
It also shows your good character. It may also aid in countering the harm inflicted by missing the interview. This depends on the situation.
Tips for writing the letter:
- This letter will follow the format of a formal letter.
- You need to state the scheduled time along with what the interview was for.
- It is important to include a sincere apology and explain why you missed the interview. Nevertheless, do not go deeply into the excuse, as this may seem like you are aiming to overcompensate.
- If you feel it is appropriate, you may request another interview.
- Starting with the actual letter, type the date in the top left-hand corner.
- After some space, type your name and address.
- Leave some space and type “To”; after some space, type in the recipient’s name. State their address as well.
- Leave some space and start with “Dear …”
- After some space, start by offering your sincerest apologies. Give your reasons briefly and apologize for the inconvenience. You can state that you were trying to contact them via phone, but also say you know it is your fault for missing the interview.
- In the following paragraph, you may request another interview. Say that you regard the company as prestigious. You can explain your offer and why the company should consider another interview.
- You can include your resume again. Also, state that you understand if they do not consider your case.
- End by saying you will wait for their response or contact them for another interview via phone, and hope they will not mind. Apologize and thank them for taking the time to consider your request.
- You can end by saying “Thank you” and then your name.
This is one way to write an apology letter for not attending an interview.
Sample Letters/Emails
#1
It is sadly mentioned that I won’t be able to come to the interview I had with you this morning at 8:00 am. I left home on time, but there was a lot of rush on the way due to a road accident. Though I tried hard to make it possible to reach there for my interview, it seems impossible since the distance is a great deal now.
As soon as I realized that I could not make it happen to be there, I instantly contacted you via message, as it seemed the only way to inform you spontaneously.
I am incredibly sorry for all this since it is considered an unprofessional attitude. I assure you that this is not a lame excuse. I am willing to take this job and request that you schedule it if I can get another slot for this interview. This would be a great favor for which I will be highly grateful.
Waiting for your reply!
MS Word File Format -98 KB
#2
I feel extremely bad about informing you that I won’t be able to attend the interview I scheduled for the following day with your company. Without a shadow of a doubt, I was thrilled when you called me for the interview, and I wanted to be there at any cost.
Unluckily, my mother fell from a staircase last night and got severe injuries. She is still hospitalized, and doctors are of the view that she might undergo some surgeries if she had broken some of her bones. I didn’t mean to describe all these problems, but I didn’t want to prove myself as an unprofessional and unethical employee, whether I joined the company or not.
I apologize once again for having wasted your valuable time. I expect that you will not let my mother’s sudden illness collapse our interview, so I request that you give me another chance.
Waiting in anticipation for an affirmative answer.
Best Regards!
MS Word File Format -102 KB
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