Work Completion Report Letter Samples

The contractor must inform their client when the work assigned by their company is completed. This information is typically provided in a report letter, commonly referred to as a work completion report. The construction company sometimes writes the report as a letter upon completion.

Why write a work accomplishment report letter?

Several projects, such as construction projects, often face delays and setbacks for many reasons. Therefore, the progress of such projects is continuously monitored—those involved in completing the project issue the completion of the work report whenever they complete a project.

After a project is completed, it must be handed over to the relevant authorities for their review and approval. This can be done when all parties involved in the deal have confirmed the accomplishment. Some companies also write this reported letter at the end of a particular phase. When someone receives this letter, they can check the project to see if the desired outcomes have been achieved.

How should a professional report letter of completion of a project be written?

Give the details of the project:

This letter targets the completed project. Therefore, you must outline the project’s details. It is essential to specify the nature of the project, the name of the company that completed it, and other relevant information. The meeting deadline should also be part of the project’s details.

Mention the contact details:

Work on a project often starts after a contract is signed. The agreement clearly outlines the expectations of both parties. It states the starting and ending dates of the project, and the company has agreed to pay. All terms and conditions related to working on the project are also specified here.

Discuss the completion:

Report the completion of the aforementioned project and state that you have completed it before the deadline. Additionally, please ask the client to settle all outstanding dues, as the work has been completed, and it is now the right time to close the project.

Close the letter:

At the end of the letter, ask the recipient to respond. Also, ask the recipient to inform you if something is not up to the client’s expectations.

Things to remember:

Writing a work completion report is a process in which you try to convey the right and needed information to key stakeholders of the projects you have worked on. When you have been paid for your work and provided all the necessary resources to complete it, you must update people about the status of the work. Those who have assigned you the project expect you to complete it within a reasonable amount of time and keep them informed about your progress.
While reporting the completion, you might need to provide several facts and figures. Ensure you provide accurate facts and figures in the letter, as providing incorrect details can lead to trouble.
Keep this reported letter concise and to the point so the reader is not confused.

Sample letters

#1

I am pleased to submit the ABC Software Development Project Work Completion Report in a formal manner. This project was initiated on July 10, 20XX, and completed on January 16, 20XX.

Throughout the project, our team adhered to the agreed-upon timelines. Moreover, we maintained strict quality control measures to ensure that all client requirements were fulfilled. The final review was conducted on January 16, 20XX, confirming that the system operates as expected.

I have attached a detailed report, including performance assessments, test results, and client feedback. Feel free to contact me if you require any further clarification.

I appreciate your support throughout this project.

#2

This letter serves as the official completion report for the XYZ Project. Our team completed the project within the deadline, and the deliverables were submitted to the client on December 15, 20XX.

According to our agreement with the client, we adhered to strict quality control measures. Additionally, there was no third-party involvement, and the client’s request for confidentiality was maintained.

I have attached a detailed report of the project timeline and deliverables. Please let me know if you require any additional information.

We look forward to your feedback.

#3

Date

Subject: [X] work status report

Dear [mention the name of the recipient]

We are pleased to announce that we completed the construction project ahead of the scheduled completion deadline, which was [mention the date]. We signed an agreement with [X] company on [date] to complete this construction project.

We hereby request that our pending dues be settled to finalize the approved payment of [mention the amount] that was agreed upon by both parties to be paid upon completion of the construction project.

The project is ready for review. You can visit the site and see the completed work. If you require any changes, please get in touch with us.

We have attached the completion certificate issued by our construction company. We look forward to your quick response.

Regards,

Signatures of the authorized person

________________________________

File: Word (.docx) and iPad
Size 21 KB

Download

#4

Date:

(Recipient Title)
(Recipient Company)
(Recipient Address)

Subject: Completion of Project [X]

Dear (Mr./Mrs./Ms Last Name),

We are pleased to state that we have completed the work you assigned to our team on (date). We finished this before the deadline (tell deadline). We signed the contract for this work on (date).

We hope to clear any pending payments with you to finalize our agreement. You can review the work done, and if you have any questions, please don’t hesitate to contact us at (number or email).

Looking forward to a fast response.

Thank you.

Yours sincerely,
Your Name