Warning Letter to Employee for Bad Performance

Employee’s performance is the key to a successful business. Every company wants to have employees who perform well up to maximum output. Employees are recruited through various procedures so that a company keeps doing well in the market. Employees are the real asset of a company.

Usually, employees keep doing well in their jobs. A situation may come when an employee is showing a decline in performance. There may be a number of reasons behind it. Verbal communication can be made to improve the performance of the employee. Verbal warnings are also part of the practice to reprimand an employee over the performance. However, written warnings are an official way to do this.

If you are an employer/manager who is looking for such a warning letter sample then you are at the right place. We have given here a sample warning letter to employee for bad performance that can help you in this situation.

The letter given here is a sample and it guarantees to provide you complete text for the situation. The general layout is good enough to deliver or otherwise make suitable changes as per requirement.

Sample Letter


Dear Mr./Ms. [NAME HERE],

We are quite disconsolate on your negligence towards your responsibilities to the company. Mr./Ms. [NAME HERE], you were very conscientious, dignified and organized employee of all, but we were unable to surmise that a very delinquent etiquette was shown by you.

We received this information from the colleagues you work with and from your supervisor. Mr./Ms. [NAME HERE], are you experiencing any complications at ménage or in vigor any other issue that is disrupting your proficiency towards work? we are told that you are arriving late at the office and usually busy thinking or looking at your watch eagerly. The documents you had to maintain had incomplete information with a considerable number of imprecision.

With due respect Mr./Ms. [NAME HERE], you need to share your predicaments if any or you need to be competent enough to indemnify the loss supervened to the company due to negligent behavior of yours. Please regain the confidence company had in you and be circumspect as you were before.


Warning letter to employee for bad performance

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I am writing to inform you that you are being issued a warning letter for bad performance at work. You were responsible for managing the finances and final reports of the project no 849 and you failed to do both. Our team had offered assistance to you in this project, but you claimed that you can manage it by yourself.

Now after the deadline has passed, we found out that you mismanaged the entire plan and failed to close it when it was due. This not only resulted in a financial loss to our company, but our reputation has also been jeopardized. It is always appreciated if managers take responsibility for their actions and propose ways in which this issue can be resolved. In addition, we recommend you do not take responsibility of the entire project by yourself again and have the team assist you.

The office management has decided to issue you a warning letter for your bad performance. Please keep in mind that warning letters are mentioned in your experience certificate that you get after your service with a company has ended which looks bad.

We hope that you will make amends and not get yourself in a situation where you have to be issued a warning again. We wish you all the best and hope that we will be able to see good performance and well managed projects from you in the future.


Mr. Steve Hanks.


It has come to our attention that you have performed poorly in the paint job that you were given for 20th Feb. The client has complained about you specifically and that you left streaks on their wall. They also complained of the paint lines not being straight and even.

We are unable to understand how that happened since we provide all our painters with specialized equipment to minimize any errors. Either you did not use the equipment for the paint job, or you just did a hasty work to just get it over with.

We hope you understand that this gives our company a bad name and the client has refused to pay for an unsatisfactory paint job. Your manager has informed us that you were not taking the work seriously and hastily finished the work in an hour which usually take two and a half hours.

In the light of these recent events, we have issued you a warning and deducted five percent from your salary. Please be mindful that if such behavior is repeated, it may result in immediate termination of your contract from our company. In addition, we want to let you know that to have personally apologize to our client as they are upset about their walls being ruined.

Our company has suffered financial loss and we must redo the job for them free of cost which is a loss of our resources. Please be mindful next time. We hope you pay heed to our advice.


Office management