Request Letter for Staying Outside Company Accommodation

Request Letter for Staying Outside Company Accommodation

Letters Kate

Many companies offer hostel facilities to their employees, allowing them to avoid daily commutes from distant areas to the office. Some companies provide the hostels free of charge, while others charge for them and deduct a specific amount from the workers’ salaries each month.

Employees who are already staying in the accommodation provided by their office cannot relocate without informing the company or seeking permission. This is because they are using the firm’s assets, and they must obtain permission from their supervisor before leaving. Whether an employee needs to move out temporarily or permanently, they must submit a written request and seek permission.

What is a request letter for staying outside the company’s hostel?

It is a letter written in a professional setting in which the sender requests that their boss allow them to stay outside the hostel that the company has provided. This letter needs to be drafted very carefully because sometimes, you need to convince the employer to allow you to have a separate place of residence.

Why is it important to request a different residence?

Sometimes, employees cannot stay in the accommodation that the company has provided for them. When an employee is using the company’s assets and wishes to leave, they must submit a written letter and make a formal appeal to be allowed to do so.

In certain circumstances, the employee also wants the boss to pay him for separate accommodation. This typically occurs when the company is committed to providing employees with accommodation. However, employees cannot leave their hostel and move to another one without their boss’s permission, especially when they want the company to cover the rent for the new accommodation.

How to write?

Start with some elementary details:

Your boss should know who is writing and what the sender’s background is. Please provide your details. Since you are appealing to stay outside the hostel, you must inform the employer about the duration of your stay.

Appeal:

Use a humble tone and respectfully request that your boss allow you to move out. This should be done effectively. If you think that providing a reason can strengthen the appeal you are making, you must tell him why you feel the need to write this request.

Add additional details:

If you have any other requests, please submit them here. For instance, if you have rented a separate accommodation and you want your boss to pay for it, you can write an appealing message here. This will save you from having to write another request letter in the future.

Below is a sample letter in which a worker writes to his boss to seek permission to relocate. This sample letter can be used as a template to draft a letter of your own. However, you can use it as it is and send it away after a bit of modification.

Sample letter:

Subject: Request to stay outside the accommodation provided by the company

Respected sir,

I am Mr. ABC, and I work as (mention your designation) in the company’s sales department. I have been living at the company’s accommodation (mention the address) for the last six months. I am writing this letter to formally request that you allow me to stay outside the location of the residence you have provided for me.

My mother is very ill, and no one can take care of her. She lives in the same town, and it would not be difficult for me to commute to the office daily from there. I would also appreciate it if you could kindly refrain from deducting accommodation charges from my salary. I will be highly obliged.

I am looking forward to your positive response.

Regards,

Name of the employee
Designation of the employee in the company
Name of the department

Signatures

Request Letter for Staying Outside Company Accommodation

File: Word (.docx) and iPad
Size 24 KB

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