Letter to Principal for Sanitizing Classrooms and Campus

Sanitization is done to disinfect a surface from bacteria and viruses. It is very important to clean every public and private place to ensure that people remain safe. With the onset of the pandemic time, sanitization became the main focus of the masses. People are now taking steps to clean surfaces to curtail the spreading of a virus that is highly contagious.  

What is a letter to the principal for sanitizing?

It is a formal request letter that a requestor writes to the principal of the institute to humbly ask him to sanitize the building of the school.

Who can write this letter?

People who might be affected by not sanitizing the school building directly or indirectly can write this request letter. In general, students, staff members particularly teachers and parents of the students can write this request letter. 

The basic objective of writing this letter is to draw the attention of the head of the institute to the sanitization issue. 

There are many such situations in which the principal has already ordered the cleaners to do the cleaning. However, it has been seen that cleaners are not doing their job honestly. In this situation, the school’s head comes to know about the irresponsible behavior of the cleaners, and therefore, he can take necessary actions.

How to write to the principal to ask for disinfection of the building?

Requesting in such a way that it gets approval is a challenge. A principal of the school receives numerous applications each day. Not all the applications and request letters are entertained because either they don’t make sense or the request is not worth the approval. Below are some guidelines to be followed:

Start with the request:

As soon as you start the letter, communicate your request. Don’t waste the time of the principal by adding informal details. Ask the principal to get the sanitization done in the school.

Describe the reason:

Mention the reason for asking for cleaning the building. The principal might want to know why a person is writing to him and asking for sterilization. In this section, you can explain the consequences that you are sensing of not sterilizing the building and classrooms.

Mention that you care for others’ health:

It is important to show that you are concerned about the health of students at the school. When you show your concern, you prove that your request makes sense. The request should not look as if you are trying to instruct the head of the institute to do something. Rather, try to remain as humble as possible. 

Even if you think that not sterilizing the building is the negligence of the school’s head, you should never lose respect for him and your letter should show that. 

Read the sample letter given below and see how the request letter to the principal is written.

Sample letter:


The principal,
Name of the institute.


Respected sir, 

I am writing this letter to ask you to please sanitize the classrooms and the entire campus. As we know, there has been a surge in COVID cases and educational institutes are also vulnerable to it. A few days earlier, an event was also organized in the school in which there was a gathering of more than a hundred people. Now that students are returning to school, it would be like putting their health at risk if the entire campus is not sanitized. 

Last week, one of the staff members was tested for COVID who was wandering around in the school not knowing that he was the carrier of the virus. Many other asymptomatic people have been contributing to spreading the disease. I believe that sanitization is inevitable now. 

It is hereby requested to please issue the orders to sanitize and clean the complete building so that the safety of everyone in the building can be ensured. Also, it is a humble request to you to please make everyone follow SOPs strictly. 

Thank you so much for your cooperation. I am looking forward to your positive response. 


Name of the sender.

Letter to Principal for Sanitizing Classrooms and Campus

File: Word (.docx)
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