Hardware Inventory List Template

Hardware inventory management is important in any organization as it tracks and handles the physical assets as well as equipment employed in the organization. It includes identifying, counting, as well as maintaining records of the hardware items, like computers, servers, tools, etc. This can encompass monitoring the location, and quantity, along with the status of all the items, and even keeping track of when the items are added, removed, and replaced.

It is important to have an effective hardware inventory management technique in place so that the organization can know whether they have all the equipment required to function properly. A hardware inventory list is important here.

What is a hardware inventory list?

Hardware inventory is a spreadsheet that lists the hardware items that an organization has. It provides important details of these items as well. It depends on what type of business you have, if it is IT-connected, the list will include details like computers, scanners, etc. If a manufacturing business needs to make the list, it can include heavy machinery.

What does a hardware inventory list do?

The list lets one track the assets that a company has allowing them to know what is available and even if any inventory gaps are present. It can track equipment costs as well therefore allowing the company to know when they need to replace older equipment before it breaks down resulting in costly delays. The list aids a company in making more accurate forecasts as well because hardware usage, maintenance, etc. gets tracked with it.

Preview and Details of Template

Hardware Inventory List Template

File: Excel (.xls) 2003+ and iPad 
Size 31 KB

How to create a hardware inventory list?

The list must be made carefully so that it is easy to fill in and read by all concerned parties. When making it, you can consider the following points:

Heading and format:

The list should have a heading that can be “Hardware Inventory List”. You can then include a table that states the details. There will be a section that will tell the name of the hardware item. Other sections can include the description, location, condition, vendor, years of service left, quantity in stock, date purchased, etc.

General details:

This will include stuff like the serial number of the item, description of it, and the condition it is in for instance.

Location details:

It is important to state where the hardware item is, like which branch for instance. This is if you are concerned with multiple locations.

Acquisition information:

Here you will include the purchase details. This can include the vendor that you brought or leased the particular equipment from. State the transaction date as well as the initial cost plus the down payment. You can tell the amount of time that the equipment will be of value, like when it is operational. You may state details about the loan also.

Monthly expenses:

In this column, you need to give the monthly operating cost, particularly for the piece of hardware. You can tell what the monthly payment is where applicable.

Depreciation details:

Here you need to calculate the life of the hardware. It can begin by stating the current value and figuring out an annual straight-line depreciation so that you can know the rate at which the item loses value across the year. When it comes to a monthly straight-line depreciation, this will calculate the monthly loss within value.

Importance of a hardware inventory list

The list is important because it helps a company or organization know the hardware that they have and all the details about it. You will be able to track equipment costs letting you know how much you need for this. The list aids one in being able to make more accurate forecasts as well because you will have important details about all the hardware present.

It is necessary to have these details available at your fingertips so that the company does not face any issues due to a shortage of hardware or delay in projects due to some hardware equipment not working properly.

You will know which hardware equipment is available and the equipment that you need to get. Generally, the hardware inventory list can help an organization run smoothly as issues with the availability of hardware items will not be present when these are tracked effectively.