Grievance letter to HR on salary hold

Grievance Letter to HR on Salary Hold

Letters Kate

Many companies hold the salaries of their employees for many reasons. Sometimes, they are not satisfied with the employee’s performance. There can be various reasons for holding a salary. If you are a passionate worker and you believe that you should be paid regularly and on time, you can request that HR release your salary.

An employee writes a grievance letter to the manager or CEO of the organization regarding a salary hold, expressing dissatisfaction with the hold that appears to be without an apparent reason. The letter is written under the assumption that the employee has followed all the rules and regulations set by the company to resign from the position, and the company has no right to withhold the employee’s salary.

Writing a letter is the most effective way to request a salary increase. But you must draft this letter professionally.

An employee may feel angry when the company holds their salary, and this anger can lead to a dispute. However, it is better not to jeopardize the relationship with the company, as you may need to request a reference letter in the future.

To avoid the dispute, write a request letter to HR. Writing this letter is beneficial because it allows you to communicate effectively with HR.

Your HR department may contact you in response to this letter and inform you about the reasons for holding the salary.

It is advisable to read the entire employment contract to understand the conditions under which the company has the legal right to withhold your salary. Here is a sample letter that may not apply to your specific situation. However, you can modify it.

Grievance letter to HR on salary hold -samples

#1

I am writing to bring to your attention that I have not yet received my salary for May. It has been one week past the due date, but there hasn’t been any official notification regarding the salary delay.

I kindly request that you investigate the matter and resolve it promptly. This unexpected salary delay is causing me financial difficulties, resulting in a stressful situation. Kindly ensure my due salary is released without further delay.

I would appreciate your support and assistance.

#2

I am writing to express my concern regarding the delay in my salary for April. The finance department has informed me that my salary has been held due to a poor attendance record. However, my attendance has been regular. I therefore request that you look into the matter and resolve the issue promptly.

My manager, Mr. XYZ, has my complete attendance record. I only took two casual leaves last month. Both leaves were pre-approved by the management. The finance department has either received incorrect attendance details or there may be a technical glitch in the attendance software. Kindly resolve the issue at your earliest convenience.

I look forward to your assistance and support.

#3

I am writing to formally raise a grievance regarding the non-disbursement of my salary for June. There has been no formal communication about the delay. I should have received my salary by the 3rd of this month. However, the unjustified delay has extended to 10 days past the due date.

Unexpected and unexplained salary delays are demoralizing and lead to financial stress for employees. I have always performed my work duties diligently and expect timely payment for my hard work. I, therefore, urge you to look into the matter promptly and resolve the issue.

Thank you for your attention to the matter.

#4

I am writing to discuss a significant concern regarding the delay in my salary for the past month. I have still not received my due salary, despite raising a formal grievance on June 5.

My colleagues have already received their salaries on time. I am a dedicated employee with regular attendance and a clean disciplinary record. There is no apparent reason why my salary should be held. I would, therefore, appreciate it if you could clarify the reason for the delay and let me know when I should expect my salary to be released.

I would appreciate your prompt attention to the matter.

#5

Subject:

I submitted my resignation letter on the 24th of last month [24/xx/20xx] with a formal notice of one month. According to the employment contract, the company was obligated to pay me my last salary if I provided notice before leaving the job. The company pays each employee on the 5th of every month.

This month, I did not receive my salary. The company has no right to hold my salary as per the employment contract.

I am writing this letter to request payment of my salary. I have worked well and fulfilled all my jobs.

I would appreciate it if you could release my salary as soon as possible. I am waiting for a reply, as I am a long-standing and respected employee of your organization.

Yours sincerely,

Grievance letter to HR on salary hold

The letter sample
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