Condolence Letter from Hospital

We all write condolence letters to bereaved families of those who die. The purpose of writing such letters is to send our sympathies for those who have suffered the loss. By writing these letters, we try to share the pain of the person who is going through the dark phase of his life because of losing his loved ones.

Writing a condolence letter to someone is not restricted to a specific type of person. No matter which profession you belong to or which type of relationship you had with the deceased person, you can always write the condolence letter to express the regret that you have felt. Doctors also understand that death is the harsh reality of life. They try to treat the patient to improve his health and add some more years to his life. However, some patients cannot heal and die despite the treatment. Doctors also feel sorry in such a situation and thus, write the condolence letter.

What is a condolence letter from the hospital?

It is a type of letter that a doctor on behalf of the hospital and himself writes to the family of the patient who has died. This letter is written to express the grief of the death of the person.

Importance of letters of condolence written by hospitals:

The job of a doctor is not easy. He tries to treat the patient with his extensive knowledge with regard to the medical field. However, not every patient recovers from the treatment given by the doctor. In that situation, the doctors are entrusted with the responsibility to inform the family of the patient that he has died.

Some medical institutes such as hospitals make it easy for a doctor to express his grief by making a policy of sending the condolence letter to the family of the patient. Many doctors opt for writing condolence letters to the deceased’s family as a personal act. However, some hospitals also have regulated this act.

Tips for writing hospital condolence letter:

Condolence letters are written in a very critical situation. Therefore, anyone writing this letter has to be wary of what he is writing. Below are some tips to help you write such letters:

  1. While writing the condolence letter, it is important to ensure that you write on behalf of the entire team. The family of the deceased person should get the impression that this letter has been written by the hospital, not by a person.
  2. Keep the letter short and brief. The bereaved family does not want to read long condolence letters usually. Therefore, keep the letter short and precise.
  3. Don’t try to use such words in the letter that can hurt the bereaved family. It is needless to say that patient was suffering from a serious disease that was not easy to treat. It will increase the sense of loss of the family of the deceased person.

How to write the letter of condolence on behalf of the hospital?

  • Start with your introduction:

This letter should be started by giving your introduction. If you are a doctor of the patient, give your introduction in the letter and then mention that you are writing this condolence letter on behalf of the entire hospital. This will enable the family of the deceased patient to know that it is not the personal letter written by a doctor.

  • Talk about the patient:

Discuss some good qualities of the patient. Tell that you have spent quality time with the patient and the entire medical team has found that patient to be a very good human being. Also mention more qualities.

  • Express the grief and sympathies:

Since the basic purpose of a condolence letter is to express sympathies, this should be done in the letter in a better way. Make sure that you make the family of the deceased patient feel that you are with them in this testing time.

Sample letter:

Name of the hospital:
Address of the hospital:

The subject of the letter:

Dear (mention the deceased family),

This letter is being written to express the grief and sadness on the demise of (patient’s name). I am writing this letter on behalf of the entire medical team of the ABC hospital. While the treatment was administered, we have spent quality time with (patient’s name) and we feel that he will be greatly missed.

(Patient’s name) has set a great example of the strength and patience of other patients. He remained strong and optimistic about his health till he breathed his last. He was a great human being who often shared his concerns for the health of other people also. We have lots of pleasant memories of the time we spent with him.

Accept our sympathies and remember that in this tough time of bereavement, we are with you.  


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