Bill of Sales

A bill of sale, or a purchase and sale, is a receipt that serves as an evidence of a transaction which involves a sale and purchase of something. It contains the details of a transaction and can be used for the future reference to deal with any issues, associated with the transaction, that might arise.

The transaction for which a bill of sale is prepared may include a simple buy and sell scenario or it may include a trade-in situation, in which a person is exchanging his already owned vehicle in addition to the sum of money to pay the difference between his old and new vehicle.

There could be another scenario, as well, in which the seller is only gifting his vehicle to the buyer and does not demand any money. Irrespective of the type of transaction, the bill of sale is required for the following main reasons:

  • Some governments require the bill of sale for a transaction.
  • It completes the process of the transfer of the ownership.
  • It records the financial and other details of the transaction as well as the involved parties.
  • It is proof that the transaction has taken place.
  • It is proof of ownership.
  • It can help in avoiding any future misunderstandings and conflicts.

A bill of sale is issued for the purchase and sale of various products, such as a motor vehicle, mobile phones, furniture, equipment, etc.

A motor vehicle bill of sale is a very common bill, which is widely used. This bill is a document with the details of a transaction that involves a motor vehicle. It contains all the details of the new and old vehicle, including the financial details, any trade-ins or gifts, etc.

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Usually, a bill of sales contains the following information:

  • Date of the bill of sale.
  • Date of actual sale or exchange.
  • Location of sale.
  • Details of the buyer.
  • Details of the seller.
  • The product details, including the model number, years of use, mileage, etc.
  • Trade-in or gift details of the product, if any.
  • Financial amount and details.
  • Terms and conditions.
  • Signature of the seller.
  • Signature of the buyer (not always required).

There are mainly two types of bill of sales: absolute and conditional. The former one is issued when the exchange has been completed and the ownership has been transferred, while the latter one involves the transfer of the ownership based on some condition which needs to be met before the completion of the transaction.

Therefore, whether the absolute or the conditional bill of sale would be issued depends on the type as well as the complexity of the transaction.

A bill of sale can be prepared using a template designed from scratch or it can be prepared by using an existing ready-made template from the online sources or programs, such as Microsoft Word. These templates are customized as per the requirements of the user.


File: Word (.docx) 2007+ and iPad Size 39 Kb | Download


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