Justification Letter for Salary Increase of Employee

It is very common for employees to request a raise from their employers. With the increase in inflation, employees are facing a challenging time, and therefore, they want to see a corresponding increase in their salaries. Considering the needs of their employees, employers typically promise an annual increment. However, there are certain situations when the employee deserves an increment apart from the yearly increment.

When you have requested the increment and the employer has asked you to come up with the reason why your salary should be increased, you can write a justification letter to justify the increment.

A Justification Letter for Salary Increase is a formal document written by an employee or by a manager, supervisor, or HR representative to explain and support the reasons why an employee deserves a salary raise.

Writing an excellent letter requires a few key considerations. The following are some essential points to consider before drafting one.

Don’t forget your goal:

The purpose of writing the justification letter is always to provide some convincing reasons as to why the increment has been requested. If you don’t forget the purpose, you will always be in a position to write the best justification.

Discuss the performance:

If you have applied for an increment because the performance of an employee is the reason, discuss the performance of the employee in detail. Mention the milestones he has achieved so that the justification can make sense.

Mention how much increment is justified:

Although it is the job of the employer to decide how much increment is justified, you can suggest the increment in the employee’s salary as a percentage.

Read the sample justification letter given below:

#1

I am writing to formally request a salary increase, as I have been taking on additional responsibilities over the past quarter of the year. I believe the extra workload should be compensated accordingly.

When I joined the company five years ago as a (job title), my role primarily focused on achieving my sales targets. However, over the last four months, I have also been actively participating in successful marketing efforts. This involves a great deal of planning and hard work. I have been dedicating extra time and effort to implementing effective marketing strategies for the company.

I would appreciate it if my salary could be adjusted according to my new job description. I am putting forward a fair request and look forward to your kind consideration.

Thank you for your attention to this matter.

#2

I would like to take this opportunity to humbly request an increase in my monthly salary, based on my experience and performance over the past few years. I have been serving XYZ Company in the role of (job title) for the past eight years. Throughout this period, I have been a dedicated and hardworking employee. I aim to continue serving the organization with the same sincerity and passion.

During my 8 years of service, I haven’t been offered any promotion or opportunity for further career progress. Additionally, my salary has remained unchanged since my hiring. An increment would be motivating for continued hard work and dedication.

I sincerely hope that my request will be considered reasonably. I would welcome the opportunity to discuss this further.

I appreciate your consideration.

#3

Subject: Justification for a salary increase for the employee [NAME]

Respected sir,

I am (mention your name) and have been working in the marketing department for more than five years. Last year, I was promoted to the position of Marketing Manager. Due to this promotion, my job responsibilities increased, and I had to take on a greater share of the office workload.

I have worked closely with my marketing team and have consistently strived to meet the company’s marketing goals. Due to the efforts of my team working under my supervision, the company has experienced a significant increase in sales. I believe this marks an important milestone in my career. Due to this achievement and the promotion, I deserve a pay raise.

Through this letter, I request that you consider increasing my salary. I believe that this increase in my monthly pay is justified, as I have worked diligently and with passion for the company. You can also ask the company manager to share my performance report with you.

I request that you consider my performance report and the justified reasons for the salary increase. I will wait for your response.

Regards.

Justification Letter for Salary Increase of Employee

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#4

Subject: Explanation of salary increase vid: [X] for [ABC]

Respected sir,

I am writing this letter on behalf of Ms Lisa, who has been working as a mathematics teacher at your institute. Miss Lisa is a diligent and hard-working teacher who inspires her students.

Recently, three of her students have topped the levels exam with A grades in Cambridge. I am an eyewitness to the hard work she put in. I believe that at this point, she should be recognised by the school with a significant salary increase.

Her class has also achieved an 80% result in mathematics. Based on her performance, I have prepared a report for her, which I am attaching to this letter for your reference. If you would like to learn more about her performance, you can schedule a meeting with me or with Miss Lisa.

An institute that values its teachers always makes progress and earns respect in society. It is our responsibility never to discourage a teacher who consistently achieves exceptional results. I look forward to your quick response.

Thank you.