Letter to Correct Short Payment in Salary

Letter to Correct Short Payment in Salary

Letters Kate

Short payment is an incomplete payment of a statement or an account that happens for any reason. Short payments can occur when a client feels the undertaken services or work have not been fulfilled, or it can be used as intended to circumvent paying the due amount.  

When an employee encounters this issue, it can be resolved by writing a letter to the relevant authority or manager, in which they can state the actual reason for the short payment received this month.

Receiving a short payment becomes the root cause of many problems because it can disrupt the entire financial cycle of the month. Given a sample can be used for the same reason to affix this issue by relative authorities.

Instead of presenting the matter orally to the concerned authorities, letter writing is a more beneficial and suitable approach. Writing a letter to the relevant authorities becomes a record for the official documentation, and it can be presented in times of need. Already appointed employees and newly appointed employees can benefit from it. The following are sample letters to correct a short payment in salary.

Sample Letters

#1

I am writing to bring to your attention a discrepancy in my salary for May. I have not been compensated for my overtime hours.

I have worked for an additional 22 hours during the previous month, as approved by my supervisor, XYZ. According to the company’s policy, overtime is compensated at a rate of 1.5 times the hourly rate. I therefore request that you look into the matter and process my pending amount.

I would appreciate your prompt attention to the matter.

#2

I am writing to discuss an issue with my salary for the previous month. My payment for May is short by Rs 10000/-. This is an unexpected deduction. I believe there has been an error, and I request that you look into the matter.

Despite my previous emails to the HR department regarding the issue, no corrective action has been taken to date. I am, therefore, compelled to raise a formal grievance, seeking prompt action by the management.

Looking forward to your prompt assistance.

#3

I am writing to formally complain about the short payment received in my salary for June. I haven’t received the pre-approved fuel and medical allowances this month, which amount to Rs. [Amount]

I kindly request that you investigate the matter and process the missing amount. I trust the matter will be handled with priority.

Thank you for your prompt attention.

#4

9th August 20XX

Julie Anderson
Manager XYZ Company
Brooklyn St, 678

Subject: Short payment in salary

Dear Anderson,

I hope this message finds you in good health. The core purpose of writing this letter is to bring to your attention that my current monthly salary has been deducted for unknown reasons. My basic monthly salary is $4,000, but I was paid $2,500 for the current month, which is substantially short of my salary. I have never encountered such an issue since joining the company.

The payslip that I received for this month stated clearly that I am credited with $4000; however, it was $1500 less than my actual salary. I was shocked after seeing this, as I had never encountered it before. This is a serious matter to me because I am a salaried individual, and this salary covers all my household expenses. I complete all tasks assigned to me on time. If I am not given my full salary, then it would be hazardous and could create intense financial problems for me.

I have been working at your company for the last five years. At the time of signing the contract upon my joining, it was clearly stated that I would not be paid less than the negotiated salary. I had discussed this matter with the accounts department, but they did not show any concern about this. Therefore, I kindly request that you resolve this issue as soon as possible.

Sincerely,

Edward Ralph

Letter to Correct Short Payment in Salary

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