A warning letter to employee to behave politely is a letter written by a boss, CEO, manager, or HR of the company. In this letter, the employee is addressed to correct his behavior and show professionalism towards other employees/colleagues. The tone of this letter is strict as it is to mend the change in the behavior of the employee. In the letter, it is mandatory to highlight which action(s) have compelled to draft this document and what consequences the employee may face if the workplace decorum is not maintained in the future.
Sample Letter -1
To,
John Keith,
Assistant, Stars Marketing Company,
City Tower, 3rd floor
Michigan, USA
17-04-20XX
Subject: Warning letter to behave politely
Dear John,
There is no exaggeration in saying that your behavior is inappropriate, lacking maturity and professionalism. Yesterday, I received a letter from your manager. It brought me in to the feelings of pain to read about your bad behavior in the office last week. I came to know that you have already been warned by him for misconduct with one of the female staff members. The most important fact that he described was that the situation was being handled until now but it has gone beyond his control due to an incident.
What went wrong with you on the 15th of April, 20XX when sitting calm, without any reason, you started shouting at one of the most senior staff members in the presence of visitors and area managers? No doubt we value your work because you are one of the senior staff members of our company and we strive hard to provide you a comfortable environment in the office. If there was anything wrong, you should have brought that in the notice of your immediate boss. Why did you lose your temper? What example are you setting for your juniors? Do you have any answer to defend your misconduct? Such an incident in a well-reputed company usually puts an employee at the brink of suspension or termination straight away.
However, keeping in view your previous record, the company wants to give you another chance and warns you to behave politely with all the staff members regardless of their ranks. Consider this letter as a serious and final warning from the company. If you fail to improve your behavior, you will be terminated.
We hope to see an improvement in your behavior.
Yours sincerely,
Anderson,
CEO Stars Marketing Company
File: Word (.docx) 2007+ and iPad Size 21 Kb | Download
Sample Letter -2
To,
Robert,
Assistant, Stars Marketing Company,
City Tower, 3rd floor
Michigan, USA
17-04-20XX
Subject: Warning letter to behave politely
Dear Robert,
This is with reference to your misbehavior and disability to comply with the discipline of the company and acting in a flagrant way thereby causing embarrassment and unrest in the office. You were supposed to make your office a calm place for working but you, through your behavior, showed as if you are not able to comply with the instructions.
A day before yesterday, I received a letter from your branch that a junior staff member experienced misconduct from your side while he was presenting his project. You cut him off in the middle of his presentation, shouted at him, and criticized him hard over his performance while the whole staff was watching this. I was shocked to know about your unprofessional and disrespectful behavior. I had already told all staff members that the office environment should be kept peaceful and calm in order to ensure the sharing of knowledge between senior and junior staff members. You, while yelling at your colleague during his presentation in front of the whole staff, destroyed that peaceful environment thereby breaching the discipline.
You are now being sent this letter which is to be considered as a final warning letter. You are warned to behave politely with all your colleagues. If we receive any further complaint about you, your services will be terminated with immediate effect, regardless of your good performance in the past. To us, discipline carries supreme importance than anything else.
I have you will show us an improvement in your behavior.
Yours sincerely,
Anderson
CEO Stars Marketing Company
File: Word (.docx) 2007+ and iPad Size 21 Kb | Download