A Show Cause Letter Reply for workplace behaviors is a formal written response by an employee to a Show Cause Notice issued by their employer. The purpose of the reply is to explain, justify, or defend the behavior or incident in question and provide context or evidence to avoid or mitigate disciplinary action. The following are five samples given for various behaviors.
#1 Show cause Letter Reply for Misconduct
Re. Responding to the Show Cause Notice for the Misconduct in the Conference Room on [date]
Dear Mr. [name], I am writing to respond to the show cause letter sent to me by the HR Manager on your behalf for the misconduct I committed. I am here to explain why I did that and what situations led to it.
On [date], in the conference room, I, along with the newly made team for the marketing and content management of the new product, i.e., [product number], met to discuss the project’s methodology. As you know, I have recently been promoted from senior content writer to the company’s marketing manager. The teammates started making fun of my position and taunting me about my late promotion in different ways. Most of them were in a state of bullying me. Due to this, I lost my temper and screamed at them.
I tried to avoid the situation by reverting the conversation to the main point of discussion, but they incited me into a dispute. I hurled a hand at one of the employees after losing my temper. I apologize for doing this, as it does not comply with the company’s rules and bylaws. I assure you that I will try to stay calm and practice peace in the future.
If you need more details, we can meet in the office. Thank you.
Size: 55 KB
#2 Show cause Letter Reply for Negligence
Re. Show Cause Reply for Negligence in the Construction Project; Project No. [xx]
Dear Manager,
This letter is to respond to the show-cause letter for the negligence in Project No. [x]. The project deals with the construction of ABC Groups and the Commercial Hub. I understand the immense importance of this project, which maintains an eminent position in the construction business world; however, minute negligence caused some inconveniences to the project details.
While sending dossiers to the client, I made a minor mistake: a typographical error in the cost efficacy of the project. The client misunderstood the digits and repudiated the offer by terminating the contract. Sir, I sent them an email of re-correction, to which they responded positively. Their HR manager has reviewed the situation, and further processes are under review.
I am sorry for my negligence; however, I understand that such human errors are part of life. I also believe that we should work hard enough and with high precision and accuracy. I promise not to make such a mistake again. Thank you.
Size: 55 KB
#3 Show Cause Letter Reply for Poor Performance
Re. Show Cause Notice Reply
Reverend Director,
I received your letter of show cause notice on [date] for the poor performance indicated in the performance appraisal report of the [month name]. I am writing to explain my position and show the cause behind my low performance at work this month.
Sir, I am a single parent of a 7-year-old boy. My boy has been sick during [month name]with pneumonia, which has been converted from typhoid. As you know, converting from one type of fever to another is always very serious and bad. Therefore, I could not concentrate on my work due to my continuous focus at home on my child.
My son is doing better now. I have attached his prescription from the National Health Service (NHS) as evidence. I have always tried my best to give my all, but the worrisome conditions at home kept me focused on work. I am ashamed of any inconvenience caused by my poor performance. I shall be more active and focused on work in the future.
I am looking forward to your kind response.
Thank you.
Size: 55 KB
#4 Show Cause Letter Reply for Late Attendance
Re. Responding to the Show Cause Letter for Late Attendance for Three Weeks
Dear HR Manager,
I received your letter of show cause notice asking for my explanation for marking late attendance on the biometric attendance sheet for almost three weeks off and on. I confess the late attendance due to certain reasons explained below.
Sir, I am a new employee here at the company. I have no prior work experience. Therefore, I always forget to mark my attendance. Most of the time, my attendance was marked after one or two hours of reaching the office. There is no other reason for late attendance. You can ask my coworkers who share their working space with me about my regularity and punctuality.
Precisely mentioning, on [date], I was late for the office due to heavy rainfall. No other day has been off or late from work. I would be grateful if you would consider my explanation ample for the case.
I shall be thankful.
Regards
Size: 55 KB
#5 Show Cause Letter Reply for Absenteeism
Re. Show Cause Letter Response
To the concerned authorities,
I am [name], the [position] from [name of the department]. I have been served with a show cause notice letter from Human Resource Management asking for a leave of absence from work from [date] to [date]. I am writing to explain why I could not come to the office without informing the concerned personnel.
On [date], while going back home from the office, on my way, I fell from the escalator of [specify the name/location of the subway station] subway station due to the wrong step. I fell from five steps and broke my shoulder. I was shifted to the hospital immediately. I was trained in first aid and all the required treatments. The doctor prescribed complete bed rest and prohibited me from using a phone or laptop. I remained in the hospital under the strong observation of a doctor for five days.
Due to a shoulder break, I was unable to move my arm, so I could not inform anyone from the office. My phone has remained switched off these days.
However, I asked my aunt to inform any colleague of mine who could inform the concerned department. Upon returning to the office after a complete recovery, I learned that Mr. [name] had resigned.
I have attached the doctor’s prescription and other attested documents to substantiate my explanation. I am looking forward to hearing from you if any.
Thank you.
Size: 55 KB
More sample letters
- First Warning Letter for Negligence of Duty
- Ramadan Schedule Notification for Staff
- One Day Absent Note to Boss
- Request Letter to Staff for Voluntary Deduction from Salary
- Holiday Closing Messages
- Letter Requesting Transfer to another Department
- Letter Requesting Promotion Consideration
- Umrah Leave Request Letter to Boss
- Ramadan Office Schedule Announcement Letters/Emails
- Letter to Friend Expressing Support
- Letter Requesting Reference Check Information
- Letter Requesting Salary Certificate
- Letter Requesting Recommendation from Previous Employer
- One Hour Off Permission Letter to HR
- Payroll Apology Letter to Employee