Request for Community Service Experience Letter

What is community service experience letter?

A community service experience letter is a formal letter that is issued by community service authority. This letter explains the details about the community services provided by the individuals.

The letter tells where the individual has worked, a total number of hours given by the individual, the duties, and responsibilities of the person and a lot more. Some letters also include additional information such as dates of working, the job title of the individual and many other things.

A community service experience letter is very important for a student’s career. When a student adds this to his cover letter, it puts a positive impression on the recipient of the cover letter.

Since this experience letter serves as a proof that you have worked for a charitable organization, it is required by many organizations that want to verify your volunteer work for any organization.

If as a student you have spent a significant amount of time working voluntarily for a charitable organization, and now you want to make your career in the same field you will have to reference your community service work in your application. In such a situation, community service experience letter will be required by you.


Many organizations also need the experience letter to avail the scholarship. Some students also use this experience letter to attach to their resume. Some institutes do not provide the graduation degree until the community service experience letter is not provided.

If you are the one who needs this service experience letter, you will have to write a request letter to the community service authority.

The letter should include the reasons for asking for the experience letter. Provider details about your community work. Keep that tone of the letter polite and professional. Also, mention the importance this letter in your career as well as in your personal life.

Letter statement by a student:

I am a student of graduation part II in the [INSTITUTE NAME]. I have worked for one year in your organization as a volunteer. Kindly grant me an experience letter of providing community services as I need it in my career.

Detailed Request Letter

I would like to place a request with the HR department at (organization name) for the issuance of experience letter. I have worked as a volunteer at your reputable charity center for two years.

Request for Community Service Experience LetterDuring this period, I devoted my time to community service as a part of your team. I am obliged to you for providing me with this tremendous opportunity through which I have been able to contribute towards serving humanity. I left your organization owing to a few personal commitments. However, I wish to continue with welfare work in future.

An experience letter will help me apply as a volunteer at other community centers in future. I, therefore, ask you to consider my request. Provided below are the details about my work at your organization which will help you draft my experience letter.


I joined (organization name) on 10th January 2016 and worked till 21st January 2018. I have been working for 5 hours each day including weekends. My primary responsibility was to maintain a record of all monetary donations. I have also been entrusted with the task of sorting out and organizing various donated items including clothes, books, and toys before distributing them among the needy.

My supervisor has been particularly pleased with my meticulous organizing and appreciated my efficient packaging techniques. I have also worked as a team with other volunteers at the organization for holding fundraising events. We have been successful at organizing these events and collecting an appreciable amount of funds for the charity center.

During these two years, I have been focused and dedicated towards the responsibilities entrusted to me. I have succeeded in carrying out my duties both as an individual as well as a part of small groups of volunteers. I am grateful to my supervisor for guiding me and providing me with tips for working more efficiently. Working at (organization name) has been a productive experience for me.

-Optional Part Ends Here-

I would appreciate if you issue my experience letter so that I can continue to offer my services to reputable community service centers in future.