Letter to Announce Resignation & Demand to Clear the Dues

Every employee is required to inform his employer about the intentions to leave the job. The letter in which the intentions of leaving the job are described is known as a resignation letter. The letter to announce the resignation is considered as final words from you.

Since you are going to end your working relationship with the company, you are required to return all the assets of the company that you have been using such as laptop etc.

Similarly, the company is also responsible to clear all your pending dues. You can write the letter to announce your resignation as well as to claim for clearing all the dues.

What should be included in the resignation announcement letter?

There are different formats that can be followed to write this letter. No matter which format you follow, the details to be mentioned in the letter are same.

The tone of the letter should always be positive even if you are facing problems at your workplace. You may be in need to ask for the reference letter. So, saying goodbye happily is recommended.

Include all your personal details in the letter as well as some supporting documents for your identification. Describe your situation completely due to which you are going to resign from the job.

Make sure that you have promised to complete all the tasks that have been assigned to you. Offer your help in the transition process. End the letter with a positive note.

Sample letter:

Company name

Recipient name


I am writing this letter to announce my resignation from the position of assistant manager in the company [NAME HERE-optional]. My last day at work will be 24th April 2019.

I have been working with the company for the last 5 years. I have enjoyed working with my manager and a very supportive and dedicated team of people that always assisted in every phase.

I would also like to request you to clear all my pending dues as per my agreement with the company. Thank you for your cooperation.

Yours Sincerely


Letter to Announce Resignation and Demand to Clear the Dues


Sample Letter

Size: 34 KB Format: MS Word [.docx]