There are some situations when you have to miss your work. Most of the time, you miss your work due to illness. It is the responsibility of an employee to write a letter in which they should write the reason for missing the work.
In some cases, the employer may ask the employee to write the letter of excuse for missing work before an absence. However, this letter can also be written after the absenteeism.
No matter an employee needs leave for a day or a longer one, formal excuse letter is required to be written to the employer to let him know that you have a genuine reason to take time off from work.
Tips for writing an excuse letter for missing work:
Here are a few tips that will be very helpful for you to draft a professional looking excuse letter.
- Before you write an excuse letter, make sure that you are well aware of the policies of the company regarding excuse letter written for missing work. You should know the conditions in which the letter of excuse is acceptable. For example, if you writing the excuse letter for missing work due to illness, you should try to know if the company needs a medical certificate to be attached to it.
- The letter should be written in such a way that it is professionally acceptable. The official business letter has a formal format to be followed. Make sure that you also follow the same format.
- Keep the letter concise. Simply tell the reader that you are ill and you are in the need to stay at home. There is no need to give unnecessary details such as symptoms of illness. Simply tell the reader that you are ill and will not be able to attend work.
- It is always advisable to write the excuse letter before missing the work. No matter you want to leave for a day or more, you should write the excuse letter as soon as possible. If you don’t have time to write an excuse letter, you can simply download a template for it.
Dear Mr. Wilson,
I am writing this letter to apologize for my absence of two days on the 3rd and 4th August 20XX.
I had been experiencing recurring backache but was ignoring it. On 2nd August, after work, the pain became unbearable and I rushed to the hospital directly from the office. The doctor suggested different tests and asked me to stay in the hospital for two days. I was in such unbearable pain that the idea of informing you did not come into my mind for which I highly apologize.
Now that I am back to work, I will complete all my pending work this week. I hope you understand my situation and excuse my absence.
I am really sorry again.
MS Word [.docx] | Download
To: Senior Manager
Saddar Branch, Auckland.
Subject: Letter to excuse for being absent.
Respected sir, I hope this letter finds you in good health. With due respect, it is stated that my name is [X] appointed as a marketing manager in this branch for the last 6 months. I am writing this letter to inform you about my current state of mind and my distorted physical well-being.
It has been a while since I started feeling dizzy especially during the long shifts of day time. I decided to have a check-up and visited a physician yesterday. The doctor suggested I must get an X-ray and an ultrasound test done. Today the doctor deduced that I am having the issue of low blood pressure and severe dehydration levels. Moreover, my hemoglobin level was very low as well. Hence, he recommended me some medicines, some precautionary measures along with suggesting bed rest for at least 3 days.
I know that this week was to be challenging in every way as we were expecting an inspection team including health officials and the franchise owners. I had been given the target of marketing and advertisement on a larger scale to improve our sales overall especially for the upcoming week but unfortunately, my health is not cooperating with me. However, I aim to meet all my assigned tasks as soon as I recover in the next week probably.
I have already tried my best to achieve the target halfway through. Nevertheless, it seems to be nearly impossible to complete all those tasks today and in two days due to my failing health. This is the main reason behind my absence today from the office and I am afraid I will not be able to make it to the office for the next couple of days too.
If you feel that my remaining assigned tasks should be completed in the given time still, my assistant manager has a predefined list of tasks to be done in order to achieve my marketing goals before the inspection team arrives. My assistant would look into the matters till the time I am unable to attend the office.
Hence, I request you to grant me sick leave for 3 days from 19th July till 21st July. I will try my best to get back to work as soon as I feel better. I would be greatly obliged for your due cooperation with me in this regard. Moreover, I am attaching the doctor’s certificate that I had been issued with, which will give you a better understanding of my current situation.
File: Word (.docx) 2007+ and iPad
Size 21 Kb