Warning Letter to Employee for not Following Instructions

Warning letters are issued to employees for various reasons. A warning letter is a wake-up call for the employee to look after the matters that are being neglected by him/her. Sometimes these letters are given for negligence in work and other times for personal behaviors. In both cases, an employee is not tolerated in a professional environment that demands a high level of productive work output.

Every company/organization set some rules for themselves to excel in the industry they are working in. To set up these rules some instructions are given to employees to streamline their work and office routines. An employee may not be following these instructions due to different reasons. In such circumstances, a warning letter may be given to that employee to improve the performance of the employee or to get him streamlined with the rules & regulations or instructions. The following letter is a sample that can be used in this situation.

Sample Letter

Dear [Employee Name]

It has been repeatedly brought to our notice that you bear an unaccepted attitude in office surroundings. But the last complaint against you seems to be a final nail and became the reason of this written warning.

A company can sometimes be lenient in terms of legal work but when it comes to rules and standards none withstands inaccuracy. Same is the case of company you’re working in. The HR and management department warned you multiple times that you constantly show negligence in following proper instructions.


You are an important asset to our organization. And your professional career and company both excelled as a result of your immense hard work. It would be a triumph card for your career if you continue working in our leading organization.

However reviewing your current status and conduct in past few months, we are informing you about any strict decision. The company will no longer deliver you verbal or written notices to follow the instructions.

Therefore, kindly pay heed to this notice and strictly follow the instructions issued by the organization. It will be beneficial for you in the long run.


HR Manager/Management


Preview and Details of Template

Warning letter to employee for not following instructions


Letter Template

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