Keeping track of visitors in a place has become important due to security concerns. Gone are the days when sensitive institutions would monitor visitors. These days, all businesses whether small or big, try to ensure that visitors are monitored, and this is done for a variety of reasons.
What is a visitor entry register?
To determine how many people are visiting a particular area, a register is used which is commonly known as a visitor’s entry register. This register is a type of worksheet in which data regarding the visitors is put.
How to use the visitor entry register?
It is very easy and simple to use a register for keeping information about the visitors. You can enter the information about every visitor as soon as he enters the premises of a company and reveals his purpose of coming. The register can be in hard or soft form. If you want to use the hard copy, you can keep it at the entrance. However, if you want to have a record of every visitor in your computer system, then you will have to input the details of every visitor.
What is the purpose of the record sheet used for visitors?
These days as we can see, security has become a major matter of concern. Organizations try to protect all people including employees and visitors. For this purpose, it is very important to ensure that only those people are allowed to enter the organization who have been given the authorization. This authorization is also based on their purpose of visit.
When a record sheet is used, it can also be seen how many people visited the company and for what purpose. Based on this information, lots of important decisions can be taken.
What information is included in the visitors’ record sheet?
The basic information that this record register record includes:
Date and time visit:
The first column of the register records the info such as the date on which a specific visitor visited the company. It also specifies the time of the visit. With the help of this information, a company can determine the peak hours of visitors.
Details of the visitor:
The next sector of the register captures another important detail which is the information about the visitor. It includes the name and contact details of the people coming to the office.
Purpose of visit:
In the next section, information regarding the purpose of the visit is captured. The purpose should be genuine and relevant because if it is not, the visitor will not be allowed to make a visit
Using the template:
A register or worksheet to record the details of the visitors is a very handy tool. However, many organizations don’t want to create it from scratch. The template has been designed to help people get a record sheet in the form of a register without putting in the extra effort.
How is using the template beneficial?
It is ready to use:
The template provides a register that is ready to use. There is no use by the user to put extra effort into the template after downloading it. He can simply download and start using it as it is ready to use. There are a few details that are required to be filled and then the user can print the register and showcase the data entered in it.
The format is simple:
This template has been designed in such a way that the user with little or no expertise can use it because of the format which is so easy to follow. The format is designed in MS Excel format which is a very commonly used format because most people are familiar with its interface and use.
It is customizable:
Being able to tailor a readymade template to your own needs is a blessing. Fortunately, this template provides this feature also. The user can add the column of his choice and remove the one he does not need. In addition, many other personalization features can be tried. Customization gives plenty of flexibility to the user that he can use to bring the purpose of his choice to the template.
Excel File (Personal Use): 45 KB
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