A warning letter is issued to individuals who remain absent from their duties without prior notice. Individuals with a poor attendance record are being warned with this letter.
The purpose of the letter is to warn employees of the seriousness of their situation, informing them that they are failing to meet the organization’s acceptable attendance standards. As a result, they will face severe consequences. Furthermore, employees are advised that if they don’t take it seriously, the company will take additional disciplinary action, as attendance is a crucial element in the relationship between an employee and their job position.
The ready-made format of the warning letter is available on our website, which can be used by everyone.
Sample -1
Subject: Warning letter due to excessive absenteeism
Dear Julia,
Yesterday, I received a call from your manager. I was highly distressed and shocked to learn from him about your continuous absence from the office for the last fifteen days without informing me. I wondered for a while whether you had shown this non-professional behavior, as it sounded so unlike you. Your extreme negligence prompted me to write this letter to you.
I am still finding it challenging to understand your recent behavior, especially considering your good record at the company so far.
If you have been absent on medical grounds, it may be considered, but your behavior is unacceptable. You should have at least informed us if this was the reason. Maintaining continuous attendance in an official environment is an integral part of the job, and you are well aware of this. The company cannot sustain the ‘white elephants’ for long. Our employees are precious assets of our company as long as they maintain good work and attendance records while staying with us. Any unethical activity renders them worthless, as you did.
I have every right to ask you about your attendance and performance. I would want you to consider this letter seriously, and the final warning from me, being the CEO of this company.
At the same time, ensure that you do not repeat this action in the future to avoid being removed from the office.
Yours affectionately,
Anderson.
08-04-20XX
File: Word (.docx) and iPad
Size 20 Kb
Sample -2
Subject: Warning letter for availing excessive leaves
Dear Robert,
The reason I am writing to you is your continuous absence from the office from [DATE] to date. It was reported to me yesterday by your manager.
I am the CEO of the company, hereby reminding you that you have already availed more than the allowed number of leaves during the last three months. You have also been warned before by your manager, but it appears that you did not heed any verbal warnings. Showing such non-professionalism in any workplace is intolerable and often proves fatal. Such employees are usually liable to be removed from their jobs.
As an employee of a reputable company, you must be aware that even in the event of an emergency, you are required to notify management through the prescribed channel. Your sudden absence from the office has raised suspicions in the eyes of management, and now you have put yourself at risk of losing your job.
In short, you have forced management to take drastic steps against you due to violating the terms and conditions of the contract you signed upon joining our company.
You are hereby advised to show some moral courage and report to the office as soon as possible with a reasonable explanation of your extended absence. Moreover, consider this letter a final warning from the company.
Sincerely,
Anderson
09-04-20XX
File: Word (.docx) and iPad
Size 21 Kb
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