Cancellation Letters

Ever tried the Undo command while typing?  How good it is that you’re always in a state to undo the wrong insertion that you do. This undo action is rare in real life matters but, there are still some decisions and actions that you can undo. One of such real-life undo command is cancellation letters.

Cancellation letters are letters that are used to officially cancel contracts, memberships, subscriptions, etc.  Once you realize that a contract, membership or subscription was a wrong choice, it is not benefiting you or you find a better option, you can cancel the older one using a cancellation letter.

Since cancellation letters are required by companies, contractors and relevant people to keep the official record, you should write it with responsibility. Here are a few tips to write proper cancellation letters.

  • Write it in a decent and formal way, using a business letter format.
  • State the subscription dates and details properly.
  • Avoid using unethical language
  • Request the reader to inform you about the cancellation
  • Use printed letter instead of handwritten
  • Sign the letter properly
  • It is good to inform the company/contractor (decently) about the reason for your cancellation especially if it involved their shortcomings. This can help them improve their services.

It should be kept in mind that not all services provide the option of cancellation, therefore, you should avoid subscription everywhere thinking to cancel at any time. The company or the service may not be offering the option of cancellation. That’s why it is recommended to read terms and conditions carefully every time you subscribe, take membership or make a contract.  Cancellation letters can only take effect if they are part of the policy.

Thinking to cancel your car insurance now? Check how to write a professional cancellation letter here.

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Preview and Detail of Templates

Cancellation letter template


Cancellation letter template

File: Word (.doc) 2007+ and iPad Size 28 Kb | Download

File: OpenOffice (.odt) Writer [Writer] Size 17 Kb | Download

License: ENERGY  (General Use)
(Distribution) by Kate Elizabeth(CEO)


Service cancellation letter template



Service cancellation letter template

File: Word (.doc) 2007+ and iPad Size 28 Kb | Download

File: OpenOffice (.odt) Writer [Writer] Size 17 Kb | Download

License: ENERGY  (General Use)
(Distribution) by Kate Elizabeth(CEO)


Letter to cancel a membership or subscription

To whom it may concern,

I would like to request the cancellation of my membership/subscription at the [Name of Company]. I have been a member/subscriber for the [Item or service subscribed] for over [Time period now]. However, due to my busy schedule, I am unable to find the time to use the service/item.

Kindly guide me through the process of the cancellation of the membership.

Letter to cancel a rental contract

Dear [Name of Owner],

I am writing this letter to request for the cancellation of the rental contract for [Name of item/service rented]. I will no longer be in need of the item/service.

The reason I was using the said item was that [Slight details of the reason item was used], however, I have completed the task and no longer require the use of the item/service. Kindly tell me the process of canceling the rental. You will also find this month’s paid fee bill copy attached to this letter.

Letter to cancel a reservation

To whom it may concern,

I am writing this letter to cancel a reservation made for the [Date]. Due to some personal reasons, we will not be able to hold the event [For example, reservations for dinner]. Therefore, we would like to cancel our reservations.

You will find a copy of the reservation slip attached to this letter. Thank you for your cooperation.

Letter to cancel a service contract

Dear [Name of Contractor],

I regretfully inform you that we will no longer be requiring your services. As our organization is being closed down, your services will not be required. We would like for you to meet with us so we can further discuss this situation. I hope you will understand our situation.

Thank you for contracting with us. It was a pleasure working with you.

Letter to cancel wedding services

Dear [Name of Manage of the Hired Service],

I sadly inform you that we will not be requiring your services for the wedding booked on [Date]. Due to an unfortunate turn of events [Details, for example, the death of a close relative], the wedding had to be postponed. We have not yet decided on the postponed date. Thank you for helping us and providing us with your services. If you have bookings available in the future we would like to work with you again.

Thank you for your cooperation.

Letter to cancel an order

To whom it may concern,

I would like to cancel the order for the [Item/service] made on the [Date]. The reason I ordered online was that one of your stores in my area were out of stock. However, during a recent visit to the same store, I was able to find the product restocked.

Hence, I would like to cancel the order I placed online. I have attached the details of the order to this letter. Thank you in advance.

Letter to cancel or decline to schedule an appointment

Dear [Name of Service Provider],

I would like to cancel my appointment for the [Date]. I will not be able to attend the appointment due to some personal reasons. Please reschedule my appointment on a later date and kindly send me the details of the new appointment.

Thank you in advance.

Letter to cancel an appointment

Dear [Name of Service Provider],

I would like to cancel my appointment for [Appointment detail, for example, dentist appointment]. The reason I wanted to pay a visit was for [Reason]. However, I was able to find the root cause of it.

Thus I will no longer require the appointment. Thank you for your cooperation.

Letter to cancel an invitation

Dear [Name of Invited Person],

I am writing this letter to convey the message that I will not be holding the event on [Date]. Due to the unfortunate turn of events, I will have to postpone the event until the matters stabilize. I hope you will understand my situation. I will keep you posted on what I decide next.

Cancel your own credit account

To whom it may concern,

I, [Name of Account Holder], would like to close my credit account [Account Number]. Due to the nature of my finances, I will no longer be requiring a credit account. Moreover, I have not required the use of my credit account in a very long time. It is now dormant. Therefore, I would like to cancel the credit account.

Kindly guide me through the process of cancellation of a credit account. Thank you in advance.

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