Warning Letter to Manager for Wrong Work Order

#1

Hello, Dear [Manager’s Name], I hope you are doing great. The project given under your supervision has various errors and discrepancies. Most of the errors are related to the order of the work. A project manager is supposed to proofread project files, look after each step personally, and ensure the error-free progress of the project plans. I hope this will not happen again. Please correct the highlighted errors and rearrange the order of the project work according to the discussed plan. Thank you!

Regards,
[Your Name]

#2

Hello, Mr. [Manager’s Name], I hope you are well. I am very disappointed after reviewing the project file, which is filled with errors and discrepancies in the arrangement of project events, plans, and procedures. The file was meant to be sent to the clients directly. It is a fortune that I reviewed it before handing it to the client. Such negligent discrepancies cast a serious negative image of our organization in the client’s mind. It demonstrates negligence, an absence of interest in the work, and high unprofessionalism.

You are required to correct the errors immediately, proofread them, and forward them to me again. Being a project manager, such negligence is not expected from you. I hope you will understand and demonstrate diligence next time. Thank you!

Regards,

[Your Name]
[Your Position/Department]

#3

Mr. [Manager’s Last Name], the project file that was prepared by you has been forwarded to the client on [Date]. It is very disappointing to note and inform you that the file has been returned to the office with highlighted discrepancies. As a manager, it is your primary task to proofread the project’s files and edit them if needed.

However, it seems that the file was prepared with utter negligence and disinterest and never proofread. Therefore, the work has a mismanaged and inaccurate order of events. Moreover, the project has many mistakes, which include not following the procedures according to the protocols of arrangement. The project was performed in the wrong order, and hence, it yields huge discrepancies. It has not only offended the authorities but also projected a bad image on the clients. It is warned that you will be terminated if any such negligence is noticed again.

Regards,

[Your Name]
[Your Position]

#4

Hello [Manager’s Name], I hope you are doing well. I am sending this letter to let you know of the response of the review committee that has found extensive discrepancies and errors in the performance of the construction project handed over to you. (Project Case. X). I am afraid that such errors often cause a wide gap in the swiftness of project work, and thus, it can cause administrative inconvenience for you as such negligence often results in punitive and disciplinary measures.

The order of the performance of the project work is wrong and does not align with the project’s pre-planned agenda and the client’s goals and desires.

It has not only caused monetary costs for the company but has also led the entire team to the accomplishment of the project and its timely delivery. I am very disappointed by this negligent and unprofessional attitude. This has not only stained the image of our department but has also vilified your work profile. You are a diligent worker who has always been committed to the company’s interests and has a client-oriented approach to project development.

Also, as a project manager, it is expected of you that you demonstrate high organizational skills and management prowess. Your immediate involvement in correcting and rectifying the errors. Report to the DMGS Office at your earliest convenience.

Regards,
[Your Name]

Warning Letter to Manager for Wrong Work Order

Sample Letter File: 123 KB