A basic tender cover letter is a useful tool for winning the competition. In a standard tender process, many people are competing with you. Although tender cover letters are not always required, they can be important to create.
When should it be included in the tender cover letter?
It is essential to know what a tender cover letter should cover. Here are the main items of this document:
- Information about the company’s recent achievements.
- Reasons why the company applying for tender should be given the tender.
- Highlight the main aspects of the company.
How to write the tender cover letter
- Write a brief introduction of the company. Following the client’s requirements, the company’s qualifications should be mentioned in the introduction section.
It is important to give a persuasive introduction so that the client can be convinced to award the tender. Explain why your company should be chosen to award the tender. Make sure you personalize the tender cover letter to tailor it to the project for which the client is tendering. - Writing the tender cover letter, you are making an offer to your client. In this letter, you can tell the client the benefits he will be able to get after accepting your offer.
- Keep the tender cover letter simple. Keeping the letter simple does not mean compromising the quality of the language and content. Write the tender cover letter in sophisticated language. Make sure that you include all the relevant content. Also, add some additional services, such as customer care services.
- After getting the tender, you must partner with the client. The client might be insecure about working in partnership with you. So, mention your approach towards working with anyone in collaboration. The client should be made clear about your prerogative about the partnership.
- Mention the key benefits of giving tender to you.
Sample Letters
Letter -1
Date
Name
Address
Dear Mr. John,
We are pleased to present our proposal regarding your tender notice [X], which was advertised on 14 November 20XX and is due on 15 December 20XX.
We developed our proposal after comprehensively understanding your company’s and the project’s requirements. We know that you need this building to be unique in architectural design.
ABCD Limited has served the market with expert architects for 25 years. We have offered our services to many renowned national and international names, including ABC, XYZ, etc. Over the years, we have not only developed architectural experience but also established how to understand and satisfy the client’s demands. We believe in uniqueness and quality at an affordable price.
We are submitting our detailed proposal and the relevant documents enclosed with this letter. All the details and information have been provided. If you need more information or want any changes to the project proposal, please get in touch with me at [X].
Once again, we thank you for giving this opportunity to us.
Regards,
Emily Johns.
File: Word (.docx) 2007+ and iPad Size 22 Kb | Download
Letter -2
Dear Ms. Jennifer,
We are pleased to present our proposal against your tender notice [X], advertised on 5 October 20XX. Although the proposal is due on 3 December 20XX, we submit it beforehand so that any required changes can be incorporated promptly.
After understanding your requirements, we believe we can be the best company to supply you with your electric spare parts. We have been supplying spare parts to this market for more than seven years and have developed an understanding of customer requirements.
You can also benefit from our knowledge of customer demands and ability to identify high-demand spare parts. As we import spare parts from all over the world, we can offer a quality product at a reasonable and competitive price, which is your main concern as well.
The attached proposal provides all the relevant details. Let us know at [X] if any changes are required. As we will serve you for the first time, we are offering a 10% discount for the first year of our contract.
Thank you for this opportunity. We hope to serve you the best.
Regards,
Sam John.
File: Word (.docx) 2007+ and iPad Size 19 Kb | Download