Request Letter to Issue Salary Certificate for Visa Application

A salary certificate is a formal document that is issued by the employer at the request of an employee. This document becomes evidence of the employee’s income and job. The employee is needed for many purposes. One of the common reasons why a person needs a salary certificate is a visa application.

A person is required to submit a salary certificate to get a visa for another country. This certificate enables the applicant to prove that he is currently doing the job in the country in which he is residing and that he will come back for resuming his job.

This certificate also ensures that the applicant has a solid source of income and he is capable enough to bear his expenses if he moves out to some other country for any purpose.

The company issues the salary certificate for the visa application to its employees when the employees want to go to another country for a tour or for any other purpose. The employee writes the request letter to the company and asks for the issuance of a salary certificate for visa application.

What should be included in the salary certificate?

There is no specific format to be followed when it comes to writing a salary certificate. This certificate contains information about the employee such as his job title, his designation, experience details, the total salary s/he is receiving, bonus details, and a lot more.

It should also be stated in the certificate that you are issuing the certificate to be used for visa application. This certificate is stamped and signed by the director of the company.

The certificate should include the title of the certificate at the top. Mention the date on which the employee was appointed. If there is a contract between you and your employee, mention the duration of the contract.

Mention the number of days the employee works for the company each week. Make sure that the certificate written by you is capable enough to give details about the net salary, and gross salary along with deductions and allowances. The name and address of the organization should be mentioned on the certificate at the top.

Sample Letters


I am writing to kindly request you issue my salary certificate for the purpose of my visa application.

I am currently in the process of applying for a visa to Australia. As part of the visa application requirements, I need to provide proof of my employment, position at the company, and monthly salary. Therefore, I request you for the mentioned document.

I shall be really grateful for your assistance.


I am writing to urgently request your assistance in issuing a salary certificate for my visa application. As my leave application has been approved, I have planned a holiday trip to the Middle East and require a visit visa to proceed.

As part of the visa application requirements, I am obligated to submit a salary certificate from my employer and source of income. Due to the urgency of my visa application, I kindly request that you give immediate attention to the matter.

I understand the workload and procedures involved. I would really appreciate your support and cooperation.

In case there is any documentation required from my end, please inform me promptly. Thank you once again for your attention and cooperation.


Dear Sir,

I request you issue my salary certificate as I need it as a formality for my visa application process.

I would be grateful if my request is fulfilled by the next week so that my visa process can be speeded up. Your kind consideration will be appreciated.


Request Letter to Issue Salary Certificate for Visa Application

Sample Letter File 97 Kb