An out-of-office message lets people know when to expect a reply and whom to contact while you are unavailable. Whether you are away for a few hours or taking extended leave, keep the message brief and include only the details you are comfortable sharing. The following samples cover common reasons for being away from work.
#1
[Your Greeting],
Thank you for contacting us. I’m out of the office but will return on [Return Date]. During this period, I will have limited access to my email. For urgent matters, please contact me by phone at [Cell Phone Number].
#2
[Greeting],
I am currently away from the office attending to other commitments and may be unable to respond promptly. Please send your query to [Colleague’s Name] at [Email Address], who is handling matters on my behalf during my absence.
Thank you for your understanding.
#3
[Greeting],
I am currently on paternity leave and will have limited access to email. For urgent matters, you can reach me at [Cell Phone Number], and I will respond when available.
Thank you for your patience and understanding during my absence.
Kind regards,
[Your Name]
#4
[Salutation],
I am away from the office following my father’s death and will be unable to respond to emails during this time. Please contact [Colleague’s Name] at [Email Address] for information about our services or assistance with ongoing matters.
Thank you for your understanding during this difficult time.
Yours truly,
[Your Name]
#5
[Greeting],
I am away from the office for a few hours to attend a medical appointment. During my absence, [Colleague’s Name] will handle my duties and can be contacted at [Email Address].
I will resume my duties on [Date] at [Time] and respond to your message afterward.
Thank you for your understanding.
Best wishes,
[Your Name]
#6
[Greeting],
Thank you for your message. I am away from the office today to attend a personal event. To ensure you receive timely assistance, [Colleague’s Name] will handle inquiries on my behalf.
Please contact them at [Email Address] or [Phone Number] for information about our services or help with ongoing work.
Thank you for your patience.
Kind regards,
[Your Name]
#7
[Warm Greeting],
I am currently away from the office helping with preparations for my sister’s wedding and will have limited access to email.
For urgent matters, you can contact me on WhatsApp at [Cell Phone Number]. I will respond when available.
Thank you for your understanding.
Yours sincerely,
[Your Name]
#8
[Greeting],
I am currently on sick leave and will be unable to respond to emails promptly. I have been experiencing flu symptoms and a high fever, and my doctor has advised me to rest for two days.
For assistance during my absence, please contact my assistant, [Assistant’s Name], at [Phone Number] or [Email Address]. They will handle urgent tasks and inquiries on my behalf.
Thank you for your understanding.
Yours truly,
[Your Name]
#9
[Greeting],
I am attending an urgent meeting and will be unable to respond to emails until [Time]. For immediate assistance, please contact my secretary, [Name], at [Email Address] or [Phone Number].
I will respond to your message as soon as possible after the meeting.
Thank you for your patience.
Yours sincerely,
[Your Name]
#10
[Warm Greeting],
I am currently on maternity leave. During my absence, my colleague, [Colleague’s Name], will manage inquiries and provide updates on my ongoing projects. Please contact her at [Email Address].
I expect to return to work on [Return Date]. Thank you for your understanding and kind wishes as my family and I prepare to welcome our baby.
I look forward to reconnecting after my leave.
Yours faithfully,
[Your Name]
#11
[Greeting],
I am away from my desk for lunch and will return at [Time]. I may not be able to read or respond to emails during this period.
For urgent matters, please call or message me at [Phone Number]. Otherwise, I will respond when I return.
Thank you for your patience.
Yours truly,
[Your Name]
#12
[Greeting],
I am currently away from work while recovering from injuries sustained in a car accident yesterday morning at [Time]. I am receiving treatment, and my doctor has advised me to rest for at least two weeks.
During my absence, my colleague, [Colleague’s Name], will coordinate meetings and handle matters related to the upcoming project. Please contact them at [Phone Number] or [Email Address].
I hope to return once I have recovered and will provide an update when my return date is confirmed.
Thank you for your understanding and support.
Yours sincerely,
[Your Name]
