Tender Acknowledgment Letters

A tender acknowledgment letter is a formal document with acknowledgment by the supplier after receiving the request letter for tender. This type of acknowledgment letter lets the recipient of the letter know that the invitation that he sent to the supplier was received by the supplier.

A tender acknowledgment letter is written by including the intention of the supplier to submit a bid. The letter is written on the letterhead of the supplier’s company so that the recipient can ensure that the letter was sent by an authentic person. The letter can be sent either electronically or in the form of a letter.

When should I send the letter of acknowledgment?

The letter of acknowledgment is sent as soon as the supplier receives the tender request from the company. In simple words, the letter of acknowledgment is a kind of receipt that is sent when the tender request is received.

What is the purpose of writing the letter of acknowledgment?

The basic objective behind writing the letter of tender acknowledgment is to let the recipient know that you have received the request and are ready to take action on it. The letter is also sent in order to tell the recipient what actions you are going to take after receiving the request letter for tender.

How do I write the tender acknowledgment letter?

When it comes to writing formal letters, it is important to know what to add to them and what format should be followed. Those who are not aware of the format often make mistakes while writing the acknowledgment letter, which results in not communicating the details with the intended person in the right way. Here are the guidelines to follow for writing the tender acknowledgment letter in an effective way:

  1. Start the letter with a thank-you statement for considering sending the tender request letter.
  2. Inform the reader about the acknowledgment of the request and your decision regarding submitting the bid.
  3. Keep the letter concise but comprehensive enough to communicate all the important details with the recipient of the letter.

Sample Letters

Letter -1

Dear Ms. Monica,

This letter is to acknowledge the receipt of your tender package against our tender invitation [x], posted on September 5, 20XX.

We have received all the required documents in proper condition. Your application is currently under review, as we are still receiving proposals from other companies. If your proposal gets selected or if any further documentation is required, you will be notified by the start of December 20XX. In case of rejection, you will be informed around the same time as well.

Thank you for your interest and your patience.


John Smith.

Tender Acknowledgment Letter Template

File: Word (.docx) 2007+ and iPad
Size 21 KB

Letter -2

Dear Mr. Joe,

I am writing this letter to acknowledge that I have received your tender package submitted against our tender notice ABC, advertised on August 3, 20XX. All the documents were received in proper, readable condition.

We have not finalized our vendor of electronics for this new shop project yet, as there is some internal paperwork left to be completed before selecting and hiring the vendor. The selected candidate will be sent the tender acceptance letter by October 15, 20XX.

We appreciate your patience and interest in our new project.


Sarah James.

Tender Acknowledgment Letter

File: Word (.docx) 2007+ and iPad
Size 21 KB