An employee of a company often needs to access the resources that are possessed by the company. These resources are generally important for employees to carry out their day-to-day office work. There is a proper mechanism followed by every company to manage and control the acquisition of office supplies. The use of office supplies request form is one of the best ways to control the inflow and outflow of the supplies available in the inventory of a company.
Using a form to request the supplies of an office is a traditional way to get the necessary resources in your possession. The company usually encourages people to use this form because of many good reasons.
In what way is the office requisition form useful?
It enables companies to keep a record of supplies:
Office supplies are key resources of a company and people often need them to perform their office work. When they acquire the supplies, they are asked to return them promptly. So, the company keeps a record of who has taken the supplies and for how much time. So, it can retrieve them from a required person as and when it is required.
The company never goes out of stock:
The requisition form also enables a company to keep track of its inventory, so it keeps itself updated about the quantity of the stock available in the inventory. No operation in the office should be stopped due to the unavailability of any item. Therefore, it is ensured that the company never goes out of stock.
It keeps people responsible:
When people see that the acquisition of office supplies is being monitored, they become responsible because they know that it is their responsibility to return the supplies in a proper working condition. In addition, they take care of the supplies and take full responsibility if anything gets lost or stolen.
What information does it record?
An office supplies requisition form collects information about the request that is being made by a person working in the company. Some common details collected by it are:
- Name and personal details of the employee
- List of office supplies needed by the employee
- The date on which the supplies are being requested
- For how long do the supplies are needed to be acquired
- The total quantity of every office supply
Use of template for making a request:
The template is a very convenient tool to enable people to make a request seamlessly. If people make requests without using a form, they often fail to provide all the details due to which, issuance of supplies becomes difficult.
When people are given the form to use, all they need to do is simply fill every empty field of the form and then click on submit. This way, the company knows everything it needs to know before issuing important and expensive stock items to its employees.
File Size: 145 KB
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