Letter #1
Dear Kim, you have been showing negligence in performing work duties for the past three weeks. This letter has been proposed for the same purpose: to know the core reason for such behavior. We want an explanation for why you are not being sincere in your work.
I have been told that you do not take work seriously and often appear to be busy on calls. You are well aware that only official and urgent calls are permitted on office premises. You are openly violating the company’s rules and making your coworkers aggressive with your unprofessional behavior. You often fail to come to the office prepared, which results in delays to your work. We do not want to work with employees who exhibit unprofessional behavior.
All this has made me upset, and this query letter asks you to explain why you are doing so. As a regular employee, you are expected to be punctual and complete your tasks on time. This negligence paves the way for the company’s economic downfall. Therefore, I am warning you to take your work seriously.
Letter #2
Your consistently poor performance has compelled me to write this letter. I have learned through various sources that you are not paying attention to your work and are delaying tasks. You were warned many times, but it did not make you change your behavior. The tasks you perform consist of countless errors. I want to ask you why you are not showing consistency in demonstrating tasks.
You have performed outstandingly in the past, and this sudden change has made me worried about you. Whatever the reason may be, you are not allowed to break the company’s set principles. You must work according to the guidelines provided to you.
Your carelessness can result in a significant financial loss for the company. I advise you sincerely to start working seriously; otherwise, I will take strict action against you. I do not want such a complaint from your side. I hope you will not disappoint me.
Letter #3
I am writing this letter due to your non-critical work performance. The organization is very concerned about its employees, and therefore, we demand an explanation from you.
We appreciate our hardworking employees and relieve them of burdensome work when needed. You did not discuss any such problem with your direct manager. He tried to counsel you many times to focus on your work.
Despite being given many warnings, you behaved disrespectfully. You are accused of having pending tasks, being tardy, and behaving ruthlessly. This irresponsible vantage point is not expected from you. You have lowered your status by making numerous mistakes. To continue working with us, please stay within limits and, instead of pondering over baseless matters, focus on your career.
Letter #4
I have been informed of your carelessness at the workplace, which was very shocking to me. Your recent performance is not meeting the organization’s criteria. This will seriously impact your future if you do not take steps to improve yourself.
Your colleagues often report to me about you, and each time I calm them, saying he will learn with time. You do not even come fully prepared for meetings, and remain lethargic mostly. You need to make a lot of effort to make your performance standard. I believe that you will work again with the same positivity and vigor. Meet me tomorrow at 11:00 a.m., as I’d like to discuss it further.
Letter #5
Dear Tom, please respond to this letter as soon as you receive it. You have made us disheartened with your low performance. You were assigned the important task of completing a wildlife documentary before [mention date]. The due date is approaching, and I have no updates about this. This project holds vital importance for the company’s success, as we have invested significantly in it.
Your previous performance record is satisfactory, and we have assigned you a documentary task. Your negligence is non-negotiable, and you will be imposed with a severe penalty if you do not change yourself. Tomorrow, you will give me an overview of the work you have done so far.
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