Request Letter for Delivery of Material

The request letter for the delivery of material is used when you want to request the supplier for the supply of goods. This is a very common letter which is used in businesses for the exchange of goods or ordering goods for delivery on franchises or on retail stores.

The letter is started with the details about the initial request of the material that you made. The quantity of the item, as well as the price per unit, should be mentioned in the letter while requesting the delivery.

This letter is usually written when you have ordered the material but it has not reached up till now. First, you should know the average delivery time told by the supplier.

If the material has not reached in the specified delivery time, you can write this request letter to the supplier in order to make him deliver the material. Sometimes the supplier forgets to process your order of material. This letter serves as a reminder of such a situation.

Since it is a request letter, it should be treated as a formal document. The tone of the letter should be formal and everything should be drafted in the letter very concisely. There should not be unnecessary details in the letter which are not relevant to the subject.

Advertisement

Make sure that the details about the material to be ordered are complete and enough for the supplier to identify your order.

Letter:

This letter is being written to bring my request to your notice that has been pending for the last two weeks. I submitted the request for the material on the 5th of November. It has been 2 weeks since I placed the order but no material has been delivered to me.

The material requested is very important for the ongoing projects. Because of the unavailability of the material, I am unable to complete my work in the desired amount of time. Because of this, I am going to be answerable to the client for late work.

I request you to take immediate actions and figure out the reasons for the late delivery. I am looking forward to an immediate response from your end. Thank you for your anticipation.

 

Preview and Details of Template

Request letter for delivery of material

 

Letter Template

File: Word (.doc) 2007+ and iPad 
Size 18 Kb   |  Download

[Personal Use Only]


Letter of request for early delivery

Sample -1

[Your Name]

[Date]

[Recipient Name]

Subject: Request for early delivery

 Respected Sir/Madam,

With due respect it is stated, we made a request to deliver the material by 28th of this month. Unfortunately, the project on which we are currently working is progressing very swiftly. We will run out of the resources if the situation prevails, particularly to the unavailability of the services from your side.

We may need to cover up the additional cost of hiring new team and by not delivering my product on time, I will be facing embarrassment in front of the client. Therefore, it’s an appeal to make the delivery soon to avoid further inconvenience.

We assure you that you will be paid with the additional cost of urgent submission. I will be looking forward to your reply regarding this urgent matter.

Thank you so much for consideration.

Yours Sincerely,

[Name]

[Title/Signature]

Sample -2

[Your Name]

[Date]

[Recipient Name]

Subject: Request for early delivery

Respected Sir/Madam,

I hope this letter finds you in the best of health. It is to be notified that I am foreseeing the worst consequences of not delivering my project on time due to the absence of the material that must be issued by your company for our upcoming venture. It will highly affect the relation that I have with my potential buyer. He confides in me when it comes to timely submission of work.

I am closing this letter with a favour from your side to place the order “(Order number/memo)” for the material on credit basis. To make the dealing more smooth and satisfactory I am attaching some favourable references that you may seek in future.

I would be highly obliged to hear from you within a week of the delivery of this letter.

Yours Truly,

[Name]

[Title/Signature]

Sample -3

[Your Name]

[Date]

[Recipient Name]

Subject: Request for urgent delivery

Respected Supplier,

It is to draw your attention towards the order placement done on [mention date]. Our invoices and bills are all cleared in terms of payment that has been released in the valid favour of your organisation. Online money transfers have been done in correspondence to your pricing schemes for the demanded services.

Due to some inevitable issues, we asked your firm to hold on the order supply for few weeks but now it has become the need of hour to have your order at our store at immediate basis. We have made the sufficient space available for the incoming order so it’s a request for the continuation of the supply so that we can carry out our management smoothly.

A swift action is required over this and an efficient response is expected. We will be grateful for early delivery.

Yours Faithfully,

[Name]

[Title/Signature]

Request letter for swift delivery

[Your Name]

[Date]

[Recipient Name]

Subject: Request for swift delivery

Respected Sir,

It is to inform you that the date at which the commitment was made about your supply has passed. Infact you are already showing laziness in making the delivery right on time. It can be very alarming for both the parties as the consequence of loss will make its mark in the whole setup.

Due to the increased customer demand, we are in dire need of the goods to balance out the negative effect of the late deliveries. It will be very kind of you to release the supply of goods as soon as possible.

Looking forward to your positive and timely response.

Regards,

[Buyer Name]

Sample -2

[Your Name]

[Date]

[Recipient Name]

Subject: Request for swift delivery

Respected Sir,

It is to bring to your notice that the contract passed for the stock of items has been resolved and settled against your lowest offer. In this framework your source order has already been allotted to you to hoard the store consequently. It is to remind you to please arrange the supply of the store at the earliest to ensure the quick performance that will be beneficial for both businesses.

A prompt action will be highly appreciated please.

Yours sincerely,

[Your Name]

Advertisement