Letter to Correct Short Payment in Salary

Letter to Correct Short Payment in Salary

Letters Kate

A short payment refers to an incomplete payment of a statement or account, which can occur for various reasons. It may happen when a client believes that the agreed-upon services or work were not fully delivered, or it may be a deliberate attempt to avoid paying the full amount due.

If an employee encounters this issue, they can resolve it by writing a letter to the relevant authority or manager, explaining the actual reason for the short payment received this month.

A Letter to Correct Short Payment in Salary is a formal written request submitted by an employee to their employer or payroll department when they notice that they have received less salary than expected.

Instead of presenting the salary issue verbally to the concerned authorities, writing a letter is a more effective and appropriate method. A written letter provides a formal record that can be used for official documentation and referenced when needed. Both current and newly appointed employees can benefit from this approach.

Below are sample letters to address and correct a short payment in salary.

Sample Letters

#1

I am writing to bring to your attention a discrepancy in my May salary. I have not been compensated for my overtime hours.

I have worked for an additional 22 hours during the previous month, as approved by my supervisor, XYZ. According to the company’s policy, overtime is compensated at a rate of 1.5 times the hourly rate. I therefore request that you look into the matter and process my pending amount.

I would appreciate your prompt attention to the matter.

#2

I am writing to discuss an issue with my salary for the previous month. My payment for May is short by Rs 10000/-. This is an unexpected deduction. I believe there has been an error, and I kindly request that you investigate the matter.

Despite my previous emails to the HR department regarding the issue, no corrective action has been taken to date. I am, therefore, compelled to raise a formal grievance, seeking prompt action by the management.

Looking forward to your prompt assistance.

#3

I am writing to formally complain about the short payment received in my salary for June. I haven’t received the pre-approved fuel and medical allowances this month, which amount to Rs. [Amount]

I kindly request that you investigate the matter and process the missing amount. I trust the matter will be handled with priority.

Thank you for your prompt attention.

#4

9th August 20XX

Julie Anderson
Manager XYZ Company
Brooklyn St, 678

Subject: Short payment in salary

Dear Anderson,

I hope this message finds you in good health. The core purpose of writing this letter is to bring to your attention that my current monthly salary has been deducted for unknown reasons. My basic monthly salary is $4,000, but I was paid $2,500 for the current month, which is substantially short of my salary. I have never encountered such an issue since joining the company.

The payslip that I received for this month stated clearly that I am credited with $4000; however, it was $1500 less than my actual salary. I was shocked after seeing this, as I had never encountered it before. This is a serious matter to me because I am a salaried individual, and this salary covers all my household expenses. I complete all tasks assigned to me on time. If I am not given my full salary, then it would be hazardous and could create intense financial problems for me.

I have been working at your company for the last five years. At the time of signing the contract upon my joining, it was clearly stated that I would not be paid less than the negotiated salary. I had discussed this matter with the accounts department, but they did not show any concern about this. Therefore, I kindly request that you resolve this issue as soon as possible.

Sincerely,

Edward Ralph

Letter to Correct Short Payment in Salary

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