Job Leave/Exit Interview Forms | Word & Excel Templates

Organizations need to understand how employees feel about working with them. Many companies gather feedback from employees when they decide to leave, focusing on the employee’s experience and work activities within the organization.

The information collected provides the organization with valuable insights, enabling them to make improvements that help employees work more productively and contribute effectively to the company. This is where a Job Exit Interview Form becomes useful.

What is a job exit interview form?

This form is used by employers to collect feedback from employees who are leaving the company. It allows employees to share their experiences, including what they liked and disliked about their job, the reasons for their departure, and any other relevant information regarding their exit.

What does a job exit interview form do?

The information gathered from the responses on this form helps employers identify patterns that may be contributing to employee departure. It allows the organization to uncover potential issues and make improvements to create a more supportive work environment, ultimately encouraging employees to stay. By highlighting the factors that influenced an employee’s decision to leave, the form provides valuable insights for enhancing workplace policies and practices.

How to create a job exit interview form:

The form should be designed carefully to ensure it is easy for the employee to complete while allowing the employer to collect all necessary information. The following points should be considered when creating the form:

Details about the employee:

Provide the employee’s full name and job title, along with the date of joining and the date of leaving. A section to indicate the total duration of service can also be included.

Reasons for leaving:

The form should include a section where the employee can clearly explain their reasons for leaving the company. This section should provide sufficient space for detailed responses. You may consider asking questions such as:

Have they accepted another job?
What prompted them to look for a new job?
When did they begin the process of searching for another position?
Why have they chosen to work elsewhere?

Additionally, think about other questions that will help you better understand the employee’s reasons for leaving, and include these in the form.

What they preferred about the job

You can ask the employee what they appreciated about their role and experience with your company. You may also inquire about ways the organization can improve the work environment for its employees. The employee can provide suggestions and general feedback on enhancing the company. Additionally, you may ask the employee for their perspective on compensation and whether they felt it was adequate.

Job satisfaction:

Include a section where the employee can indicate their satisfaction with various aspects of the job, such as job responsibilities, work environment, and pay. Ratings can be provided on a scale from 1 to 5.

Signature:

The form should include the date of submission and the employee’s signature to ensure its validity.

Importance of a job exit interview form

This form is important for a company as it helps identify the reasons why employees are leaving. The responses provided by employees offer valuable insights into the workplace environment, management, and company policies. By analyzing this feedback and addressing any issues raised, the company can improve employee satisfaction, reduce turnover, and maintain a productive workforce.

The employer can gain insights into which employees are leaving and which ones have chosen to continue working with the company. This information helps in planning for new hires and identifying vacant positions. By asking employees these questions, the employer can also understand any challenges or issues they may have faced that could affect the company’s operations.

Here is a template to assist you in conducting job leave and exit interviews.

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