Employee Absence Schedule

The success of every organization relies on the endeavors of its employees. Their regularity at work is, therefore, crucial. Companies do realize the need for vacation and leaves. Every employee is granted a certain number of days for sick and casual leaves. In addition, a period for annual vacations is also included in employee benefits.

This is a part of the work contract. However, it is important to track this leave schedule for each worker individually. It prevents employees from manipulating the system. This is because each day of absence is marked on the employee absence schedule. As a result, organizations can keep running smoothly.

What is the employee absence schedule?

In order to track the absence of the employee in any month or year, the employee absence schedule can be used. There will always be a shortage of employees at work if the absence of all the employees is not scheduled.

By scheduling the absence of every employee, the organization ensures there is always a required number of people on work even if multiple employees are absent from the work at a time. The schedule enables the employer to make a decision about the deductions from the payroll and compensation of the loss.

Maintaining this absence record leads to several other benefits as well. Most importantly, it helps in keeping a record of paid leaves and extra leaves. This, in turn, is used for calculating the monthly or weekly payment for each employee. Deductions can be made accordingly.


On the other hand, the employees are also aware of this record. Any extra leaves can cost them. Therefore, it helps them in maintaining a well-disciplined work routine. They end up acknowledging their employee benefits instead of taking these opportunities for granted. This may lead to improved employee efficiency for companies.

What is the purpose of using the employee absence schedule?

When the employee has to recall the dates of employees’ absence from the work, he can use the absence schedule. The purpose of the schedule is not just to schedule the absentees. It also serves the purpose of the recording sheet in which the attendance record of the employee can be kept.

In almost every organization, salary is deducted when the absentees of the employee exceed the number of allowed absentees. In such a situation, there will be a deduction from the salary of the employee.

In some cases, the organization cannot afford to grand the absence of approval to the employee. In such a situation, keeping track of the absentees is important.

As far as the employer is concerned, this schedule helps him/her take complete charge. With the absence record in hand, it is easy to evaluate the performance and motivation level of each employee. Those showing up regularly can be awarded to keep them encouraged. On the other hand, slackers can be warned. This information is also useful during a downsizing at companies. The employers can refer to this track record in order to identify employees who have not been disciplined and dutiful.

The points discussed above prove the importance of an employee absence schedule. Therefore, every organization must maintain it. The schedule may be different for employees working at different positions within the same company. This means each individual worker needs its own absence record. Online templates are available to create this schedule in no time. Simply download the template and customize it to fit particular requirements.

Preview and Details of Template

Employee absence schedule

File: Excel (.xls) 2007+ and iPad Size 35 Kb | Download

File: OpenOffice (.ods) Spreadsheet [Calc] Size 23 Kb | Download

Importance of employee absence schedule:

Every employee in an organization has a specific role to play. The organizations also give many benefits to their employees in response to the responsibilities they fulfill. In order to know whether the employee is working with passion to keep availing those benefits or taking them for granted

It is very beneficial for an organization to make and maintain the absence schedule of all the employees. The employee can obtain further information from this schedule. There can be many reasons for an employee to be absent from work. Sometimes, the reason for absence is genuine. The organization approves the absent request of the employee and then schedules it.

What should be included in the employee absence schedule?

  1. Name of the employee
  2. Reason of absence
  3. Date