Commercial Invoice Template for Excel

Invoices are generally used when there is a transaction between two parties that needs to be documented. In general, the commercial invoice is used by businesses that are carried out when the import and export business is being run. In other words, it is effectively used in the exchange process that takes place on a foreign platform.

What is a commercial invoice?

When you are running a business that imports or exports goods, getting the clearance of those goods is a headache. In this entire process of getting the clearance, a document that plays a critical role is a commercial invoice.

Customs offices in different countries use these invoices to impose tax and duty on the products that are imported or exported.

Invoice File Size: 84 KB

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What does a commercial invoice look like?

A commercial invoice generally looks like a standard bill in terms of the format and the overall look. However, the purpose it serves is different. In addition, the country in which it is going to be used also matters a lot in the overall look of the invoice.

Those who want to use it should make sure that they have consulted experts and have taken guidance from experts regarding the use of the invoice that is specifically used in that country. This is important because some countries want the voice to be in a specific format. So, when the imported product has not shipped with the bill of sale in the right format, there are chances that it can get rejected.

Why is it important to use the commercial invoice?

Ocean freight shipping always needs billing documents which are generally known as commercial invoices. It is a legal document that cannot be taken for granted. If the legal document does not follow the right format, it will not be good for the seller as well as the buyer to make the business transaction successful.

The most prominent purpose of this bill is to make the transaction process successful as there is no transaction whether local or international can take place without any invoice. However, it also serves as a contract between the seller and the buyer. When it acts like a contract, it becomes very difficult for any party to violate the policies or terms and conditions that have been set.

A commercial bill does not show the ownership of the product because it does to mention the name of the person who owns this product. In addition, it also does not tell what kind of product is being sold. In this way, it is very different from the bill of lading which is a very commonly used document whenever products are imported or exported.

What information is included in the commercial bill?

If you are thinking of creating the bill, you must know what information it should include so that it looks more practical and professional. In addition, the bill that you create should be able to meet the needs of the business because if it does not meet those needs, it will be completely useless to create the invoice. Here are some common elements that can be seen in a commercial bill:

Description of products:

Like any other conventional invoice, this invoice also includes the description of all the products that are imported. It usually includes all the details in the tabular form including the name, price, and quantity of the items.

Terms and conditions:

Since this document acts as a business contract, it should also outline the terms and conditions on which the products are imported. This section lets the other party know under what condition the product has been imported. They have to remember those conditions to take the business relationship to the end without any dispute.

Origin and destination:

This document also mentions the origin of the goods as well as the destination to where they are going to be shipped.

This invoice is legal proof that a transaction has taken place. The buyer cannot refuse to accept the products that have been imported and the seller is also bound to send all the goods that the buyer has ordered from a foreign platform.