Last notice to pay school fee

Last Notice to Pay School Fee

Letters Kate

School fees are paid by the parents of the child annually, monthly, or on a term-by-term basis. To ensure people pay the fee regularly, schools set a deadline for fee payment. Those who don’t pay the fee by the deadline receive a notice from the school that reminds parents of the due fee and also of the repercussions for not paying the fee on time. 

What is the last notice to pay the school fee?

After sending a series of notifications, the school sends a final notice to the children’s guardians to inform them that they will not receive any further notices, and the school will take direct action against those who have not paid the fee. The purpose of this notice is to compel the parents or guardians to pay the late fee. 

The notification for fee payment is a serious document that every school issues to those parents who have not addressed any problems they face while paying the fee. Some parents apply for scholarships or fee concessions due to financial setbacks. This notification is not sent to such parents if the school has approved their request for concession. 

When should I write the last notice to pay the school fee?

Every school has its policy regarding when to send the last notice. Some schools wait for three months before sending the final notice, while others give 30 days’ notice before taking the extreme step of writing this notice. As this is a final notification, parents should also be aware that they will not receive any further notice after this, as the school will take direct action. The school sends the written notice to the doorstep of the guardians or sends them a text message. 

How to write the last notice to pay the school fee?

It is essential to know how to write the notice because it helps the school collect fees from parents who are reluctant to pay for any reason. Here are some of the best tips to draft a notice:

Add the title of the notice:

Some people don’t even read the notice because they often ignore the notices they receive. When the title indicates that it is the last notification, people become more attentive towards it and read it carefully. The school’s name and logo should also be included with the title, so that parents can recognize that the notice has come from the school’s official authority.

Give the details of the late fee:

Since the notice concerns the late fee payment, it should remind parents of the fee for how many months it is overdue. Also, provide the details of the child, including the name, grade, and total fee, as well as any fine imposed due to non-payment. 

Give the deadline to pay the fee:

The final notice also includes a last deadline for parents to pay the fee if they wish to avoid their child’s suspension from school. The notice also includes the school’s account details and outlines all other methods by which parents can choose to settle the pending dues. 

Discuss the consequences:

The parents or guardians should be aware of the potential consequences of ignoring this final notice, given that they have already disregarded numerous previous notices without incident. The school should use a serious tone so that parents can also feel the seriousness and take the necessary steps to pay the due amount. 

Usually, the outcomes include the suspension of the student from the school until the fee is paid or the revocation of access to the student’s results. 

Signatures of the school principal:

Ultimately, the notice should be signed and stamped by the school principal, indicating that it is from the school’s official office, and the final notice will be regarded as a serious matter. The last notification should also include the school’s contact details, so parents can reach out if they wish to discuss fee payment arrangements, as some prefer to pay in installments. 

Sample Notice

To,

(Name of recipient)

(Address)

Dear (name of recipient),

I (state your name) am writing to you from (name of school). Your children, (name of children), are studying in our school in the following classes: (name of classes). You have not paid the school fees for (state which month’s school fee has not been paid). This is the first time you have done this, and we have waited for some time; however, we cannot delay this any longer.

Can you please submit the fee by (till date)?

Yours sincerely,

(Name of sender)

Last notice to pay school fee