Letter to Remove Patient from Practice

Letter to Remove Patient from Practice

Letters Kate

Sometimes, a physician must decide whether to fire a patient from their practice. The reason for this is unpleasant. There are many reasons for removing the patient from practice. It should be noted that you should take serious steps before you start writing this letter to keep yourself safe from the accusations of a patient.

The letter to remove a patient from the practice should include the reason for removal. This letter openly explains that the relationship between the patient and the physician is going to be terminated by the physician. The common reasons for removing the patients from the doctor’s side are:

  1. Violent behavior of the patient toward the doctor
  2. The patient might need to find a better physician
  3. The physician wants to move on
  4. The doctor wants to leave the insurance network

In this letter, the physician should ensure that removing the patient from practice is legal. While giving the reason for removing, the physician should ensure that he has a legitimate and solid reason.

The letter should give notice to the patient so that the patient gets sufficient time to find another physician. If this does not happen, the patient may file a case against the doctor for the doctor’s abandonment.

Before you decide to remove the patient from the practice and write the letter, you should verbally warn the patient about it. The decision to remove the patient should not be sudden, for the patient, if you want your relationship with the patient to end on a good note.

You should tell the patient that there will be a very negative impact on the physical or mental condition of the patient if you continue with them. If you think it is reasonable to practice with the patient, you should describe it clearly so the patient can understand it well.

If you have recorded the patient’s unacceptable behavior that led to his removal from practice, you should attach it to the letter to justify your reason.

Sample Letters

#1

We regret to inform you that you have been removed from our practice due to repeated missed appointments without prior notice. We provided you with multiple reminders and warnings, but you did not seem concerned about the importance of your scheduled appointments. As a result, we feel that we cannot continue with your treatment plan like this.

Please contact the front desk to collect your reports and other documents. You must clear all dues before your documents are handed over.

Thank you.

#2

We have received several reports about your inappropriate behavior towards our staff. As a result, the management has decided to remove you from practice. Your treatment will not continue at our clinic.

Kindly look for other healthcare providers if you wish to seek treatment for your condition. We would also advise you to follow a basic code of conduct and adopt respectful behavior towards the staff at any organization.

We wish you good luck in your future healthcare efforts.

#3

This is to inform you that you have been removed from our practice at XYZ clinic with immediate effect. The decision was taken due to your non-payment of dues. You have been given multiple reminders and warnings to pay your fees for healthcare services at our facility since March 20XX.

However, since you have been unable to make the payment, we are compelled to discontinue your treatment plan. If you wish to continue, please clear your dues and make a re-appointment.

You may call (phone number) for further assistance.

#4

This concerns your husband, XYZ, who is currently under treatment with Dr. Doe at our healthcare facility. We have noticed that XYZ has not been following our treatment plan, which involves completely giving up alcohol consumption. Moreover, he has been highly uncooperative with our staff while receiving his regular dialysis.

Per our hospital’s policies, the management can deny services to patients with a non-cooperative attitude. As a result, we have decided to remove XYZ from practice.

Kindly clear your dues and collect [NAME]’s reports from the reception by the end of this week. I appreciate your understanding.

#5

Taking into consideration the unpleasant incident that took place on June 12th at our healthcare facility, we have decided to remove you from practice. Your aggressive behavior towards our staff created a scene in front of our patients and disrupted our workflow.

Your treatment plan is, therefore, discontinued. Furthermore, we will not provide you with any future appointments at our facility. You are advised to look for healthcare services elsewhere.

Thank you.

#6

This letter informs you that, effective [DATE], I will no longer be your doctor. I am sorry to end our patient-doctor relationship. The reason behind taking this step is your nonstop conflict with my nursing personnel, who usually attend to you before you are directed to see me.

It was a shock to me when I received many complaints about your troublesomeness with them, but when I took the matter into my own hands and observed your attitude personally, I was left with no other option.

I am giving you 30 days to find a doctor, and this month, I will provide you with the needed medical care as per our routine.

I will also send you copies of all your medical records to date so that your new physician can maintain your healthcare routine without difficulty.

Letter to Remove Patient from Practice

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